Project Administrator

The Project Administrator will support our growing Project Management organization. The Project Administrator supports the planning, execution, and completion of projects by providing administrative and logistical assistance to help ensure both profitability and customer satisfaction. This role involves coordinating project activities, managing documentation, and ensuring effective communication among team members and stakeholders.
Responsibilities:
Developing, maintaining, and communicating project financial reports including estimate to complete (ETC / EAC) and project financials (profit / loss / margins)
Assist in the allocation and management of project resources, including personnel, equipment, and materials
Maintain and organize project documentation (contracts, reports, correspondence, etc)
Track project timelines, budgets, and deliverables to ensure adherence to project plans. Report on project progress as needed to project team and internal and external stakeholders
Serve as a point of contact for project team members, stakeholders, and clients to ensure clear, concise, and timely communication
Schedule and coordinate project meetings, prepare agendas, document meeting outcomes
Maintain job cost systems
Create and update workflows
Project Invoicing and Accounts Payable (in conjunction with Finance)
Maintaining billing and invoicing manifests
Coordinate completion of project setup and close out
Support Finance in monthly close out process.
Support Revenue Recognition and forecasting processes.
Prepare and provide documentation to internal teams and key stakeholders
Retrieve necessary information (e.g. Contractor or Owner furnished documentation or reporting templates)
Support commercial adherence to project contract and terms and conditions, as they relate to billing project accounting, logistics, and schedule
Ensure compliance to company policies, procedures, and regulatory requirements related to project management
Other Duties as assigned
Bachelor’s degree in Project Management, Business Administration, or related field
Previous experience as a Project Administrator, Project Coordinator, or similar role
Knowledge of project management software (e.g. Primavera or Microsoft Project)
PMP or PRINCE2 certification is a plus
Excellent written and oral communication and presentation skills
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
Ability to work independently and as part of a team
Strong organizational and time management skills
Exceptional attention to detail and analytical skills
Ability to work in a diverse, fast-paced environment on multiple projects simultaneously while meeting required goals and deadlines

Skills
Excel, Project Management, Accounting, Documentation

Employment type
Full-time

Work arrangement
No