Faculty Assistant

Job Summary:
The Faculty Assistant (FA) provides administrative and operational support to faculty to enable effective teaching and research. The FA serves as the primary point of contact for administrative matters and coordinates day-to-day activities. Strong in-person presence required.
Job-Specific Responsibilities:
Manage calendars, travel, expenses, and daily administrative needs of faculty members
Prepare correspondence, reports, and meeting materials
Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing)
Route faculty requests to proper functional partner, serving as their main point-of-contact to functional partners and shared service centers.
Provide support for faculty members directly related to their teaching and research portfolio
Provide support for events led by faculty
May be responsible for obtaining permissions and copyright registration
Updates Canvas course materials when TFs are not available
Submit faculty concur expense reports
Assists designated faculty with the submission of corporate card receipts, required financial forms, and advises faculty of upcoming payment deadlines
Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications
May perform other related duties as assigned, including sharing responsibility for general administrative coverage such as reception and event support.
Working Conditions:
This is a hybrid position with an expectation of working on campus three days per week. Exact schedule will be determined in conjunction with your manager and may adjust based on operational and/or business needs.
Basic Qualifications:
Three years minimum of administrative or customer support experience
Additional Qualifications and Skills:
Strong organizational and time management skills
Ability to manage multiple priorities with accuracy and attention to detail
Professional written and verbal communication skills
Discretion and sound judgment
Ability to work independently and escalate issues appropriately
Stakeholder coordination
Ability to directly support multiple faculty simultaneously with a customer-service orientation
Familiarity with higher education, research administration, or academic operations preferred
Ability to handle confidential information with discretion.
Ability to work across teams and with a variety of projects and constituencies.
Strong skills in Word, Excel and PowerPoint required. Experience with Canvas and Concur a plus
Certificates and Licenses:
Will require completion of internal financial, procurement, or research compliance training

Skills
Excel, Customer Support, Procurement

Employment type
Full-time

Work arrangement
Hybrid