Arts & Humanities Financial Administrator

Job Summary: Independently perform complex financial administration including budget development, financial analysis, and consultation. Provide recommendations for the use of financial resources.
Job-Specific Responsibilities:
The Finance Administrator serves as the primary financial advisor for an academic department or center or group of units within the Faculty of Arts and Sciences. Reporting to the Divisional Finance Manager aligned to the academic division, with a dotted line to the academic leader(s) for the unit(s), this role partners closely with faculty, program leaders, and senior administrators to support strategic decision-making through financial planning, analysis and stewardship. The Financial Administrator oversees all aspects of departmental or center finances, including budgeting, forecasting, proper expense recognition, sponsored and non-sponsored funds, endowments, gifts, and unrestricted resources.
Key Responsibilities
Strategic Financial Planning & Leadership
Partner with department leadership (faculty, administrators, and research leaders) to identify strategic priorities and align financial resources accordingly.
Prepare financial projections and reports for Steering Committee and Executive Committee meetings.
Conduct scenario planning and long-range financial modeling using available tools and shadow systems.
Provide financial insights and recommendations to support strategic decision-making.
Budget Development & Management
Develop and maintain comprehensive budget workbooks, incorporating:
Personnel costs (planned hires, reclassifications, compensation changes)
Non-personnel expenses and operating costs
Determine available funding sources and allocate costs in compliance with fund restrictions and terms.
Prepare detailed program budgets to ensure full transparency of program costs.
Collaborate with Department Administrators (DAs) and Executive Directors (EDs) to create clear and actionable costing sheets for program managers.
Ensure program managers understand budget allocations and provide guidance as needed.
Financial Analysis & Reporting
Prepare variance analyses and trend reports for department leadership.
Analyze historical spending patterns and run rates to inform forecasting.
Develop and deliver financial presentations for leadership meetings.
Meet regularly with program managers to review actual expenditures against budget and provide recommendations.
Sponsored Programs & External Reporting
Support stewardship reporting and financial accountability for externally funded programs.
Endowments, Gifts & Restricted Funds Management
Track balances, spending, and commitments for endowment and restricted funds.
Monitor expenditures to ensure alignment with donor intent and university guidelines.
Review gift agreements to determine allowable spending and restrictions.
Partner with donors, development teams, gift offices, tax offices, and departmental leadership to structure agreements that meet institutional and donor goals.
Ensure proper receipt, allocation, and recording of gift funds.
Financial Stewardship & Compliance
Maintain oversight of all unrestricted funds associated with the department.
Ensure compliance with university financial policies, fund restrictions, and regulatory requirements.
Provide guidance to faculty and staff on appropriate financial practices and decision-making.
External Collaboration & Agreements
Work with external institutions to develop and manage financial agreements related to faculty projects and collaborations.
Working Conditions: Work is performed in an office setting; this is a hybrid position requiring 3 days on campus
Physical Requirements: Sitting and using near vision for reading and computer work for extended periods of time
Basic Qualifications:
Bachelor’s degree or equivalent work experience required
Minimum of 5 years’ relevant work experience
Additional Qualifications and Skills:
Strong knowledge of budgeting, forecasting, and financial analysis.
Experience managing multiple funding sources, including sponsored research, endowments, gifts, and unrestricted funds.
Familiarity with university financial systems and policies (preferred).
Exceptional analytical and problem-solving skills.
Ability to translate complex financial information into clear, actionable insights.
Strong communication and interpersonal skills, with the ability to work effectively with diverse stakeholders.
High level of attention to detail and organizational skills.
Ability to manage competing priorities and meet deadlines in a dynamic environment.
Sound judgment and a high degree of integrity in handling sensitive financial information.

Skills
Financial Analysis, Financial Modeling

Employment type
Full-time

Work arrangement
Hybrid