Administrative Assistant

About Viderity
Viderity is a HUBZone-certified and Woman-Owned Small Business (WOSB) delivering award-winning IT, digital, and creative solutions across federal and commercial markets. Our services span application development, creative services, cybersecurity, data analytics, strategic communications, event management, training, and program management. With over 15 years of proven success and exceptional past performance, we empower clients with innovative, measurable results.
Position Overview
The Administrative Assistant is responsible for providing day-to-day administrative and clerical support to the Office of Legislative and Public Affairs (OLPA) at the U.S. National Science Foundation (NSF). This role manages schedules, communications, files, and documents to keep office operations running smoothly and on time. The Administrative Assistant works closely with OLPA staff, contractors, and external stakeholders to coordinate meetings, maintain tracking systems and distribution lists, and support travel, training, and reporting needs.
Key Responsibilities
Manage the day-to-day administrative affairs of the client.
Maintain the client's calendar, including scheduling daily appointments and deconflicting appointments whenever necessary.
Coordinate administrative tasks and oversee designated administrative operations.
Accurately enter information into databases/tracking systems.
Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets.
Prepare meeting agendas, presentation materials, meeting requests, and meeting minutes.
Answer and screen incoming calls and direct calls to the appropriate action officer.
Draft email responses and general correspondence on behalf of the client.
Compile input for and draft/organize a variety of reports.
Compile daily, weekly and monthly social media, web and other relevant metrics reports.
Maintain stakeholder email and distribution lists.
Ensure effective document management.
Maintain templates and resources for OLPA operations.
Assist with processing requests for travel, training, and reimbursements.
Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with the appropriate OLPA staff and with external stakeholders.
Establish and maintain effective and appropriate working relationships with OLPA contractors and staff.

Work arrangement
No