Registrar Operations Specialist

Job Description
Primary Duties
Office Support
Provide flexible support across Registrar’s Office functions, including course scheduling, academic credential processing, degree conferral, curriculum management, and student services. Interpret and apply applicable academic policies and office procedures as assignments change; research unusual processing issues and work with the appropriate team to resolve them. Identify recurring gaps encountered while providing coverage and help update procedures or training materials to improve consistency across the office.
Registrar’s Office Project Support
Carry out assigned projects that improve the accuracy and efficiency of Registrar’s Office operations. Review records, reports, and existing processes to identify discrepancies or recurring problems; research their causes with the affected teams; and develop practical recommendations, documentation, or training resources. Assist with putting approved changes into practice and reviewing whether they resolved the issue.
Types of projects may include but would not be limited to:
- Data analysis and reporting support
- Data cleanup and validation
- Auditing records to ensure accuracy and compliance
- Report compilation and preparation
- Communication and website updates
- Process review, documentation, and improvement initiatives
Division Initiatives and Special Projects
Participate in division initiatives affecting student services, systems, or communication. Review how proposed changes would affect the Division and the students it serves, identify operational needs or concerns, and develop related materials or process recommendations. Coordinate with affected areas to put approved changes into practice.
Types of projects may include:
- Data analysis and reporting support
- Data cleanup and validation
- Auditing records to ensure accuracy and compliance
- Report compilation and preparation
- Communication and website updates
- Process review, documentation, and improvement initiatives
Ancillary Duties
Serve on university committees, work-groups, or project teams as assigned.
Perform other duties to support the mission and operations of the Registrar’s Office, the Division of Enrollment Management, Marketing, and Extended Studies, and the University in general.
Minimum Qualifications
Bachelor’s degree from a regionally accredited institution (or international equivalent)
Demonstrated ability to proactively identify opportunities, take ownership of tasks and drive projects to completion with minimal supervision.
Excellent verbal and written communication skills
Strong attention to detail and organizational skills
Demonstrated capacity for independent work and problem solving
Demonstrated ability to multi-task, prioritize, pay close attention to detail, and follow up in a timely manner
Experience in a position that required attention to detail or auditing.
Preferred Qualifications
Knowledge of accreditation and/or compliance standards in a Registrar’s office or other similar department
Knowledge and familiarity with Degree Audit Reporting System (DARS) software
Previous experience working in a college Registrar’s office
Previous experience working with UAchieve, Slate, or Banner systems.
Experience working in degree auditing and using degree audit reporting system software.
Additional Job Description
Employment-Based Immigration Sponsorship is not available for this position.
This position is on-site for the Pueblo Campus, and will be scheduled for 20 hours a week.
Salary
$25,000 to $27,000
Applicants must attach the following documents, in order to be considered for this position:
a letter of intent (cover letter) describing the means in which you meet the qualifications for this position
unofficial or official transcripts showing required degree(s) conferred
Early submission of application materials is encouraged. Applications received by 8:00 AM (MST) on November 11, 2026 will receive full consideration. Screening of applications will begin only after this deadline is met, and will continue until the position is filled.
About Colorado State University Pueblo
Work Location: Unless otherwise stated in the job announcement, positions at Colorado State University Pueblo are expected to be performed in person at a University work location. Any remote or hybrid work arrangements will be explicitly identified in the position announcement.
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business, the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 15 graduate programs.
CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution. Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.
Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report. CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.
At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience. Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.
Colorado State University Pueblo offers a comprehensive benefits package including:
Medical and prescription insurance
Dental insurance
Vision insurance
Flexible benefit plan
Basic term life insurance
Voluntary term life and AD&D Insurance
Long-term disability insurance
Employee assistance program
Travel accident insurance
Voluntary critical illness and accident insurance
Annual and sick leave
Retirement plans
Employee and dependent tuition discounts
State employee discounts via BenefitHub
Other incentives include various on-campus event, recreation, and meal discounts.
About Pueblo, Colorado
The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air, and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking, or skiing in the mountains to the west. The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.

Skills
Data Analysis, Auditing, Documentation