Team Member - Administration

Key Result Areas (Key Performance
Indicators)
1. 1. Effective coordination with
external service providers and vendors.
2. Successful planning and
execution of organizational events and celebrations.
3. 3. Efficient management of
housekeeping and plant premises facilities.
4. 4. Compliance with administrative
budgets, company policies, and service standards.
5 5. Effective vendor performance
evaluation and technical rating assessment.
6. 6. Timely clearance of vendor
invoices and timely delivery of products / services from vendors.
7. 7. Smooth management of plant premises facilities - Vehicle,
Security, Intercom / Telephone system, and Punching Machines.
Critical Tasks
· - Supervise housekeeping activities and ensure cleanliness standards
across plant premises, offices, and common areas.
· - Organize and coordinate company events such as Independence Day,
Republic Day, New Year celebrations, annual functions, and employee engagement
programs.
· - Monitor service contracts and coordinate with vendors for timely service
delivery.
· - Conduct vendor performance reviews and provide technical ratings as per
company procedures.
· - Ensure vendor invoices are verified and cleared on a timely basis and
follow up with vendors for timely delivery of products / materials.
· - Manage vehicle movement inside plant premises, parking arrangement, and
coordination for employee / material movement as per plant requirement.
· - Coordinate with Security team for gate entry, visitor management,
material inward / outward, and overall plant security discipline.
· - Manage Telephone / Intercom system installed inside the Plant -
installation, shifting, repair, coordination with vendor, and ensuring all
lines are working.
· - Manage Punching Machines installation, maintenance, and coordination
with vendor / IT for smooth attendance punching.
-Maintain records, contracts, invoices, and administrative reports.

Experience
2 - 5 Years

Employment type
Staff

Work arrangement
No