Personal Assistant | Valuation & Advisory Services

We are seeking an organised, proactive and highly professional Personal Assistant to join our Valuation & Advisory Services team in Brisbane.
Working closely with the Head of Valuation & Advisory Services, Queensland, you will provide high-level administrative and operational support to help ensure the smooth running of a busy and successful team.
This is a varied role suited to someone who enjoys taking ownership, managing competing priorities and delivering high-quality work in a fast-paced professional environment.
Your key responsibilities will include:
Providing high-level diary, correspondence and document management support.
Coordinating and preparing valuation reports, proposals, submissions, presentations and client documentation.
Managing new job setup, workflow processes, invoicing, expenses and completion of files, while ensuring compliance with internal procedures.
Coordinating team meetings, travel arrangements, agendas and minutes.
Assisting with monthly fee forecasts, revenue reporting, debtors and other operational requirements.
Supporting marketing initiatives, team events, onboarding and maintaining team records and collateral.
To succeed in this role, you will be a confident and highly organised administration professional who thrives in a busy environment and enjoys being an integral part of a collaborative team.
You will bring:
Previous experience in a Personal Assistant, Executive Assistant, Team Assistant or senior administration role.
Strong organisation and time-management skills, with the ability to manage multiple priorities and deadlines.
Intermediate to advanced Microsoft Office skills, particularly Word, PowerPoint and Outlook.
Excellent written and verbal communication skills with a professional, client-focused approach.
A proactive and self-motivated working style, with the ability to operate with minimal supervision.
Strong relationship-building skills and the confidence to work with stakeholders at all levels.
Experience within property, valuations or professional services would be advantageous, but is not essential.

Skills
Onboarding, Documentation

Employment type
Full-time

Work arrangement
No