Administrative Associate, School of Law

Job Posting Title:
Administrative Associate, School of Law
----
Hiring Department:
School of Law
----
Position Open To:
All Applicants
----
Weekly Scheduled Hours:
40
----
FLSA Status:
Non-Exempt from FLSA
----
Earliest Start Date:
Immediately
----
Position Duration:
Expected to Continue
----
Location:
UT MAIN CAMPUS
----
Job Details:
General Notes
The University of Texas School of Law strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community.
The University of Texas at Austin provides an outstanding benefits package to staff, including:
Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
Vision, dental, life, and disability insurance options
Paid vacation, sick leave, and holidays
Teachers Retirement System of Texas (a defined benefit retirement plan)
Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Training and conference opportunities
Tuition assistance
Athletic ticket discounts
Access to UT Austin's libraries and museums
Free rides on all UT Shuttle and Capital Metro buses with staff ID card
For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards
Purpose
The Administrative Associate provides high-level administrative support for Career Services operations within the School of Law in a fast-paced, dynamic environment.
Responsibilities
Work closely with the counseling team to handle all aspects of student programming including securing room reservations, advertising, collecting RSVPs, ordering food, coordinating with speakers, setting up media services and day-of logistics. In the event a program must be held off-site, secure venues and coordinate contracts. Create and edit documents, spreadsheets and reports related to these programs. Communicate, coordinate and meet with employers ahead of events.
Manage employer contact data. Assist staff with accessing, training and troubleshooting on our technology platforms. Update and edit the CSO website. Perform other technical duties as assigned.
Coordinate and work collaboratively with the counseling and administrative staff to design, edit, produce, and deliver educational and marketing content and communication pieces in print or digital formats.
Provide front desk support, serving as the backup to our Administrative Associate whose primary functions are to manage front desk activities, during absences and breaks. Crosstrain with staff to provide support on other administrative functions. Liaise with constituents and respond to their inquiries.
Other related responsibilities and functions as assigned.
Required Qualifications
Bachelor's degree and one year of relevant experience. Clerical experience. Ability to work with minimal supervision and exercise independent judgment. Excellent organizational skills and oral and written communication skills. Excellent computer skills. Attention to detail and problem-solving experience. Ability to prioritize responsibilities, manage multiple concurrent projects. Professional demeanor.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Bachelor's degree and three years’ experience coordinating or administering a program. Experience working in career services in a law school or other higher education setting. Advanced MS Office Suite skills including high proficiency with MS Excel. Experience with creating and editing digital media content.
Salary Range
$50,000 + depending on qualifications
Working Conditions
May work around standard office conditions. Repetitive use of a keyboard at a workstation, use of manual dexterity. Lift and move standard office files and supplies. Wear appropriate office attire; accept supervision. Work hours may include occasional evenings, weekends and some holidays during peak periods to meet deadlines. On-site work is the normal expectation for this position with the possibility of limited remote work based on peak periods and departmental needs.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
----
Employment Eligibility:
Regular staff who have

Skills
Excel