Development Associate (Frontline Support), School of Law

Job Posting Title:
Development Associate (Frontline Support), School of Law
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Hiring Department:
School of Law
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Non-Exempt from FLSA
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
The University of Texas School of Law strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community.
The University of Texas at Austin provides an outstanding benefits package to staff, including:
Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
Vision, dental, life, and disability insurance options
Paid vacation, sick leave, and holidays
Teachers Retirement System of Texas (a defined benefit retirement plan)
Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Training and conference opportunities
Tuition assistance
Athletic ticket discounts
Access to UT Austin's libraries and museums
Free rides on all UT Shuttle and Capital Metro buses with staff ID card
For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards
Purpose
The Development Associate (Frontline Support) will assist the School of Law Development Office with staff support needs and daily administrative responsibilities.
Responsibilities
Frontline Gift Officer Support: Assist in the coordination of activities for various gift officers and other staff members as assigned, providing support that allows for efficient and effective use of their time. Serve as a resource of information for assigned gift officers. Coordinate internal and external meetings, plan travel, and process reimbursements in a timely manner. Support portfolio management, goal setting, proposal preparation, and strategy development and execution, including stewardship as required for donors. Assist with maintaining appropriate electronic documentation on a timely basis, including engagement activities, proposal tracking, contact reports, donor strategies, and forecasting, and with recording reports, letters, proposals, and gift agreements.
Stewardship Communications Support: Assemble, prepare, and mail stewardship materials at the direction of ARD Stewardship. Maintain mailing supplies and keep a record of items sent. Provide administrative support for the Student Letters Project and the Faculty Endowment Letters Project by assembling letter packets, preparing mailings, and tracking which letters have been sent.
Collaboration & Event Support: Work collaboratively, proactively, and in a professional, service-oriented manner with all university development staff to further the development goals of the School of Law. Assist with planning and execution of various events, such as School of Law alumni events and campus visits.
Firm Giving Support: Prepare and distribute invoices to partner law firms (13 firms) during the May 1 to August 31 invoicing cycle at the direction of the program manager. Maintain organized invoice records, track incoming firm gifts against outstanding invoices, and provide status updates as needed. Provide administrative support for the annual Firm Giving impact report each spring by gathering and compiling gift and invoice data.
Other related functions and duties as assigned.
Required Qualifications
Bachelor's degree. One year of experience assisting with fundraising programs and/or performing complex administrative functions. Highly effective communication skills (written, verbal, and interpersonal). Project management skills. Capable of working independently and under pressure, while also engaging in collaboration between teams. Excellence in problem-analyzing, problem-solving, and customer service. Demonstrated high attention to details and accountability. Ability to use discretion and maintain integrity and professionalism. High degree of proficiency in computer applications, including Microsoft Office, Asana and Zoom. Demonstrated excellent organizational skills with attention to detail.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
More than the required administrative and/or fundraising experience. Experience with VIP database and DEFINE. Working knowledge of UT Austin's policies and procedures.
Salary Range
$50,000 + depending on qualifications
Working Conditions
May work around standard office conditions. Repetitive use of a keyboard at a workstation, use of manual dexterity. Lift and move standard office files and supplies. Wear appropriate office attire. Accept supervision and feedback. Work hours may include occasional evenings, weekends, and some holidays during peak periods to meet deadlines, attend events, or accommodate travel. On-site work is the normal expectation for this position in the first six months, but remote work up could be considered based on the successful completion of that probationary period.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted t

Skills
Project Management, Documentation