Human Resources Coordinator

The Human Resources Coordinator serves in a dual-capacity role, sharing responsibilities between Human Resources and the Administrative Executive Team.
The role supports day-to-day Human Resources operations, including onboarding, employee records management, compliance activities, employee engagement initiatives, and HR communications. In addition, the position provides administrative support to Administration leaders through calendar management, meeting coordination, preparation of presentations and reports, project tracking, mail sorting, special event coordination, and management of confidential communications and information.
This position serves as a key resource to both the Human Resources department and Administrative leadership, requiring exceptional organizational skills, sound judgment, professionalism, discretion, ability to maintain strict confidentiality, and the ability to manage multiple priorities and deadlines in a fast-paced healthcare environment while fostering positive working relationships independently and effectively throughout the organization.
Required Education
High School Diploma or GED.
Preferred Education
Associate degree or completion of college coursework in Human Resources, Business Administration, Healthcare Administration, or a related field.
Required Experience
Minimum of 5 years of progressively responsible administrative support experience.
Experience supporting senior leaders or executives.
Experience coordinating projects, meetings, and multiple priorities simultaneously.
Preferred Experience
Human Resources experience in a healthcare setting.
Experience supporting onboarding, employee engagement, recruitment, or HR operations.
Experience working with executive leadership teams.
Knowledge, Skills & Abilities
Exceptional verbal and written communication skills.
Ability to handle sensitive and confidential information with discretion.
Strong organizational, planning, and project management skills.
Advanced proficiency in Microsoft Office Suite, including Excel, Outlook, Word, and PowerPoint.
Experience creating spreadsheets, reports, charts, presentations, and tracking tools.
Ability to work independently with minimal supervision while managing competing priorities.
Strong customer service and interpersonal skills with the ability to interact effectively with leaders, physicians, employees, and external partners.
High attention to detail and accuracy.
Ability to analyze information, solve problems, and recommend process improvements.
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Human Resources Support
Coordinate onboarding activities, including pre-employment requirements, orientation scheduling, new hire documentation, and employee integration processes.
Coordinate employee recognition activities, service awards, wellness initiatives, and engagement programs.
Provide administrative support for Human Resources operations and respond to employee inquiries regarding HR policies, benefits, procedures, and employment practices,
Maintain, audit, and organize employee records to ensure compliance with regulatory and organizational requirements, including licensure, certifications, I-9 documentation, background checks, and personnel files.
Process employment verifications and maintain HR databases and employee information systems.
Coordinate employee recognition programs, engagement initiatives, recruitment events, job fairs, and retention activities.
Support HR reporting, data collection, spreadsheet management, and department projects.
Assist with departmental committees, employee relations initiatives, and special projects that support organizational culture and workforce engagement.
Administrative Support
Provide high-level administrative support to the C-Team, including management of calendars, appointments, priorities, and correspondence.
Coordinate meetings, leadership sessions, committee meetings, and special events, including agenda preparation, document creation, minute taking, and follow-up on action items.
Prepare presentations, reports, spreadsheets, dashboards, and executive communications.
Manage incoming communications and mail and ensure timely responses and follow-up on sensitive or confidential matters.
Support strategic initiatives and special projects requiring research, information gathering, analysis, and coordination across departments.
Manage departmental supplies, records, and filing systems.
Coordinate mail, email, phone communications, and office workflows.
Develop and maintain efficient systems, processes, and documentation that support departmental effectiveness.

Skills
Excel, Project Management, HR Operations, Employee Relations, Onboarding, Documentation

Work arrangement
No