Specialist, District Business Operations – AI & Innovation

SUMMARY DESCRIPTION:
Innovation-focused operational specialist responsible for identifying, designing, developing, testing, and supporting technology-enabled solutions that improve district operations. This role collaborates with operational teams, department leadership, subject-matter experts, and other stakeholders to translate business needs into practical improvements. The position focuses on artificial intelligence, workflow automation, digital tools, system enhancement, process redesign, and the responsible use of technology.
Specialist, District Business Operations Core Competencies
This section lists the core business-critical skills, knowledge, and behavior applicable to this job and should not be edited:
Innovative | Approaches operational challenges with curiosity and creativity. Identifies ways to improve how work is performed and evaluates technology based on practical business value
Systems Thinking | Understands how processes, people, data, technology, and business requirements interact. Considers upstream and downstream impacts when designing or modifying a solution
Technical Problem-Solving | Uses structured problem-solving methods to translate operational needs into technical or process-based solutions. Evaluates root causes, system limitations, business rules, data requirements, and failure points.
Process Improvement | Documents current-state processes and designs improved future-state workflows that increase quality, consistency, efficiency, visibility, and ease of execution.
Responsible Technology Use | Applies appropriate judgment when working with artificial intelligence, automation, operational data, and digital tools. Supports security, privacy, access, accuracy, documentation, and human oversight requirements.
Development and Experimentation | Creates prototypes, tests assumptions, gathers user feedback, and refines solutions through controlled iterations. Distinguishes between proof of concept and a production-ready business solution.
Change Leadership | Communicates the purpose and value of new solutions, addresses adoption barriers, and provides training, documentation, and ongoing support.
Continuous Learning | Maintains awareness of relevant developments in artificial intelligence, Microsoft 365, reporting, automation, and operational technology
Specialist, District Business Operations Responsibilities
This section lists job-specific responsibilities, tasks & duties to be achieved in this job and may be edited to reflect the needs of the district:
• Identify Technology and Innovation Opportunities
Collaborate with district departments and operational stakeholders to identify repetitive work, process gaps, system limitations, and opportunities for technology-enabled improvement.
Evaluate opportunities based on expected business value, operational risk, complexity, sustainability, and alignment with district priorities.
Maintain an organized pipeline of innovation and system-improvement opportunities.
Help distinguish between requests that require process changes, reporting solutions, automation, AI assistance, system development, or escalation to another support group.
• Develop New Operational Solutions
Design and develop approved tools, workflows, reporting solutions, prototypes, and other operational improvements.
Translate business requirements into documented functional requirements, process flows, business rules, and expected outcomes.
Build solutions that are understandable, maintainable, and appropriate for the operational environment.
Incorporate appropriate validation, exception handling, access controls, and user guidance into developed solutions.
Coordinate with the appropriate technical, security, data, or business stakeholders when a solution extends beyond district-level ownership.
• Improve Existing Systems and Tools
Review locally developed tools, reports, workflows, spreadsheets, databases, SharePoint resources, and other operational systems.
Identify opportunities to improve reliability, usability, performance, documentation, and scalability.
Reduce unnecessary duplication and manual processing where practical.
Help establish appropriate ownership, maintenance, change-control, and retirement practices for district-developed solutions.
Ensure improvements do not unintentionally disrupt existing operational requirements or downstream processes.
• Support Artificial Intelligence Initiatives
Identify appropriate business use cases for AI-assisted work.
Develop and test approved AI agents, prompts, workflows, or related solutions that support operational activities.
Define the intended purpose, approved inputs, expected outputs, and required human review for AI-enabled solutions.
Evaluate AI outputs for accuracy, consistency, completeness, and operational usefulness.
Document known limitations, risks, exception scenarios, and user responsibilities.
Promote responsible use of AI as a decision-support and productivity tool rather than an uncontrolled replacement for required operational judgment.
• Process Mapping and Solution Design
Observe and document current operational processes.
Create current-state and future-state process maps when appropriate.
Identify bottlenecks, rework, duplicate entry, manual handoffs, control gaps, and inconsistent execution.
Partner with process owners to redesign workflows before applying technology.
Confirm that proposed solutions address the underlying business problem rather than only automating an inefficient process.
• Testing and Quality Assurance
Develop test plans and expected results for new or modified solutions.
Perform functional testing, exception testing, and user-acceptance testing with appropriate stakeholders.
Verify that solutions work as intended before broader deployment.
Document defects, corrections, decisions, and outstanding limitations.
Establish appropriate post-deployment monitoring to confirm continued performance.
Coordinate rollback or containment steps when a solution produces unexpected results.
• Project and Solution Management
Manage assigned innovation and system-improvement initiatives from intake through implementation.
Define project scope, objectives, stakeholders, dependencies, risks, deliverables, and success criteria.
Communicate project status, decisions, barriers, and required actions to the District Business Operations Manager and relevant stakeholders.
Prioritize work in alignment with district objectives and available resources.
Escalate projects that require enterprise-level development, infrastructure, security review, or ownership.
• Technology Governance and Documentation
Maintain documentation for district-developed systems and improvements.
Document solution purpose, process ownership, data sources, business rules, access requirements, dependencies, testing, maintenance procedures, and recovery considerations.
Support appropriate version control and change management practices.
Help ensure that tools and solutions comply with applicable company policies and approved technology standards.
Avoid creating unsupported or undocumented systems that become dependent on a single employee.
Periodically review active solutions to confirm that they remain useful, accurate, secure, and properly owned.
• Deployment and Adoption
Develop implementation plans for approved solutions.
Coordinate pilots and phased deployments when appropriate.
Prepare user instructions, process documentation, training materials, and support resources.
Facilitate demonstrations and training sessions for district employees and leadership.
Collect user feedback and address adoption barriers.
Monitor solution usage and determine whether the expected operational benefits are being realized.
• Measure Business Value
Establish appropriate baseline and post-implementation measures for major initiatives.
Evaluate results using measures such as processing time, error reduction, data quality, employee capacity, user adoption, exception volume, or customer impact.
Communicate measurable results and lessons learned to district leadership.
Recommend whether a solution should be expanded, revised, maintained, replaced, or retired.
Identify solutions that may provide value beyond the district and coordinate further review through appropriate channels.
• Support District and Regional Projects
Support district or regional initiatives involving AI, automation, reporting, operational systems, and process improvement.
Collaborate with Operations, Solutions, Information Services, Global Business Operations, and other stakeholders as appropriate.
Share reusable practices, documentation, and lessons learned.
Assist with evaluation and local implementation of approved company technology deployments.
• Support District Tactical Business Plan
Contribute to technology, innovation, efficiency, and process-improvement objectives within the District Tactical Business Plan.
Help district leadership understand the operational opportunities, dependencies, and risks associated with proposed technology initiatives.
Provide updates on active projects, solution adoption, measurable benefits, and outstanding decisions.
• Promote a Culture of Inn

Skills
Artificial Intelligence, Process Improvement, Documentation

Employment type
Full-time

Work arrangement
No