Cheif of Staff

We are seeking a highly organised and execution-focused professional to support strategic initiatives within the Engineering organisation. This role is ideal for candidates with strong program management, PMO, business operations, or Chief of Staff experience in technology-led environments. The individual will work closely with senior leadership and cross-functional teams to drive operational excellence, governance, and execution tracking across key initiatives.
The candidate will have responsibilities across the following functions:
Strategic Program Coordination:
Coordinate and drive strategic initiatives sponsored by the Head of Engineering.
Define and maintain clear execution plans, ownership structures, milestones, timelines, dependencies, and tracking mechanisms across teams.
Ensure timely follow-through on critical action items and deliverables.
Cross-Functional Collaboration:
Partner closely with Engineering, Product, Data, Security, Infrastructure, Platform, and business stakeholders to monitor initiative progress.
Identify execution risks, blockers, and dependencies proactively, and escalate issues to leadership when required.
Facilitate alignment across cross-functional teams to ensure smooth execution of organisational priorities.
Leadership and Governance Support:
Prepare leadership reviews, governance updates, board-level summaries, executive presentations, briefing notes, dashboards, and status reports for senior stakeholders.
Support leadership decision-making through structured reporting and operational insights.
Operating Cadence Management:
Drive weekly, monthly, and quarterly operating cadences for the Head of Engineering office.
Manage meeting coordination, agenda planning, documentation, follow-ups, and action tracking.
Ensure consistency and discipline in governance and operational review processes.
Program and Risk Tracking:
Maintain centralised tracking of programs, action items, risks, dependencies, and key decisions.
Improve operational visibility, accountability, and execution discipline across initiatives.
Track progress against goals and provide regular updates to leadership teams.
Requirements:
5-9 years of experience in Program Management, PMO, Business Operations, Chief of Staff, or Strategic Coordination roles within technology-driven organisations.
Proven experience collaborating with Engineering, Product, Platform, Infrastructure, Security, Data, and business teams.
Strong stakeholder management and cross-functional coordination skills.
Excellent written and verbal communication skills with experience preparing executive-level reports, presentations, governance updates, and leadership communications.
Strong organisational and execution-tracking abilities with the capability to manage multiple priorities simultaneously.
Preferred Skills:
Strong analytical and problem-solving capabilities.
Ability to work in fast-paced, ambiguous, and high-growth environments.
Proficiency with project management and collaboration tools such as Jira, Confluence, Asana, Notion, or similar platforms.
High attention to detail with strong documentation and follow-up skills.
Experience supporting senior leadership or executive offices is preferred.

Experience
5-9 yrs