Senior Payroll Specialist

Senior Payroll Specialist
Position: Full-Time
Location: Bengaluru
Experience: 3–4 Years
About company
BrightCHAMPS is a fast-growing global EdTech platform valued at $650M, delivering live, expert-led learning in Coding, Robotics, Financial Literacy, Math, AI, and Communication to students aged 6–16 across 30+ countries and 12+ languages.
As we continue to scale across geographies, we are strengthening our People Operations and Finance infrastructure to support a growing workforce. We are looking for an experienced Senior Payroll Executive who can independently manage payroll operations, ensure statutory compliance, and drive accuracy and efficiency across the payroll function.
Role Overview
We are seeking a detail-oriented and experienced Senior Payroll Executive to take ownership of end-to-end payroll processing for our growing workforce. The ideal candidate will have strong hands-on experience in Indian payroll, statutory compliance, payroll reconciliations, employee lifecycle transactions, and payroll MIS.
The role requires close coordination with HR, Finance, employees, and external payroll/statutory partners to ensure accurate, timely, compliant, and seamless payroll operations.
Key Roles:
1. End-to-End Payroll Management
Independently manage and execute the monthly payroll cycle for employees.
Validate payroll inputs including attendance, leaves, incentives, overtime, bonuses, allowances, deductions, reimbursements, and salary revisions.
Ensure accurate and timely salary processing and disbursement.
Review and validate payroll calculations before final processing.
Prepare and distribute salary slips and payroll-related documents.
Identify and resolve payroll discrepancies and ensure timely closure.
2. Statutory Compliance & Taxation
Ensure timely and accurate compliance with PF, ESIC, Professional Tax, TDS, Labour Welfare Fund, and other applicable statutory requirements.
Prepare and submit monthly/quarterly statutory returns and ensure timely payments.
Handle payroll-related TDS calculations, deductions, reconciliations, and reporting.
Track changes in payroll regulations, tax laws, and labour legislation and ensure necessary process updates.
Coordinate with internal and external stakeholders during statutory audits and compliance reviews.
3. Payroll Reconciliation & Accounting
Perform monthly payroll reconciliation between payroll records, HRIS, bank statements, and finance records.
Prepare and reconcile General Ledger (GL) payroll/wages journals.
Reconcile statutory liabilities and ensure accurate accounting of payroll-related expenses.
Investigate variances and discrepancies and implement corrective actions.
Coordinate with Finance for payroll accounting, provisions, and month-end closure.
4. Payroll MIS & Reporting
Maintain accurate employee payroll records and HRIS/payroll data.
Prepare monthly payroll MIS and management reports.
Generate reports on payroll costs, headcount, deductions, statutory contributions, and other payroll metrics.
Prepare and reconcile monthly attendance and leave reports.
Ensure data integrity and confidentiality across payroll systems and records.
5. Employee Lifecycle & Full & Final Settlement
Coordinate payroll inputs related to new joiners, promotions, transfers, salary revisions, and employee exits.
Process Full & Final Settlements (F&F) accurately and within defined timelines.
Ensure all necessary supporting documents and clearances are received for F&F processing.
Calculate notice pay, leave encashment, recoveries, incentives, deductions, and other applicable components.
Coordinate with HR and Finance to ensure smooth employee separation and settlement.
6. Employee Support & Stakeholder Management
Act as a point of contact for employee payroll queries and ensure timely resolution.
Coordinate closely with HR, Finance, and business teams to ensure accurate payroll inputs.
Liaise with external payroll vendors, consultants, and statutory authorities whenever required.
Maintain clear documentation and communication around payroll processes and policies.
Ensure payroll-related issues are tracked and resolved within agreed timelines.
7. Process Improvement & Controls
Identify opportunities to streamline and automate payroll processes.
Establish and maintain payroll checks and controls to minimize errors.
Conduct periodic audits of payroll data and processes.
Improve payroll turnaround time, accuracy, and reporting efficiency.
Maintain strict confidentiality and security of employee compensation and payroll information.
Required Skills & Qualifications
Bachelor's degree in HR, Finance, Accounting, Business Administration, or a related field.
3–4 years of hands-on experience in end-to-end payroll processing, preferably in a high-growth organization.
Strong knowledge of Indian payroll processes and statutory compliances.
Hands-on experience with PF, ESIC, Professional Tax, TDS, Labour Welfare Fund, and Full & Final Settlement.
Strong understanding of payroll reconciliation and GL/wages journal processes.
Advanced proficiency in MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables, SUMIF/COUNTIF, and data reconciliation.
Experience working with HRMS/HRIS/payroll software.
Strong analytical and problem-solving skills with high attention to detail.
Ability to handle confidential employee and compensation data with discretion.
Strong communication and stakeholder-management skills.
Ability to independently manage payroll timelines and work in a fast-paced environment.
Preferred Experience
Experience managing payroll for 2000+ employees will be preferred.
Experience working with payroll vendors or external statutory consultants.
Prior experience in a high-growth EdTech, Technology, SaaS, or startup environment is an advantage.
Experience in payroll audits, compliance reviews, and process automation will be an added advantage.

Work arrangement
No