Facilities Manager / Office Admin

Swish is building the next generation of food delivery — delivering food to customers in 10 minutes through our network of neighbourhood kitchens
We are looking for an Facility Manager to manage the day-to-day operations of our corporate office and ensure everything runs smoothly. You will work closely with employees, vendors, and internal teams to maintain a well-functioning and organized workplace.
What You’ll Work On
Office Operations: Manage day-to-day office requirements including housekeeping, pantry, maintenance, security, and overall office upkeep.
Vendor Management: Coordinate with office vendors, negotiate with service providers, track contracts, and ensure timely delivery of services.
Employee Support: Handle employee requests related to office facilities, seating, access cards, stationery, meals, and other workplace needs.
Facilities & Maintenance: Coordinate repairs, maintenance, internet, electricity, equipment, and other facility-related requirements.
Office Supplies: Maintain inventory of stationery, pantry supplies, cleaning materials, and other office essentials and ensure timely replenishment.
Events & Meetings: Support internal meetings, team events, celebrations, visitor management, and other office activities.
Bills & Expenses: Track office-related expenses, vendor bills, invoices, and ensure timely processing and payments.
Compliance & Safety: Ensure basic workplace safety, fire safety, access control, and other office compliance requirements are maintained.
Office Expansion: Support office setup, seating arrangements, shifting, and infrastructure requirements as the company grows.
Administration: Maintain records, trackers, documents, and reports related to office operations.
What We’re Looking For
2–5 years of experience in Office Administration, Facilities, Workplace, or General Administration.
Strong vendor and stakeholder management skills.
Good communication and coordination skills.
Someone who is hands-on, proactive, and takes ownership of day-to-day issues.
Good organizational and problem-solving skills.
Comfortable working in a fast-paced environment.
Basic knowledge of MS Excel / Google Sheets.
Good to Have
Experience managing a startup or corporate office.
Experience handling multiple vendors and facility partners.
Experience in office setup, expansion, or relocation.
Experience managing office budgets and expenses.

Work arrangement
No