Personal Assistant

About the Role
We are looking for a highly organized, proactive, and discreet Personal Assistant to provide end-to-end executive support. This role requires exceptional coordination skills, strong judgment, and the ability to manage multiple priorities in a fast-paced, high-growth environment. The ideal candidate will act as a trusted partner, enabling seamless daily operations and allowing leadership to focus on strategic priorities.
Key Responsibilities1. Executive & Administrative Support
Manage calendars, appointments, and scheduling across internal and external stakeholders
Coordinate meetings, prepare agendas, take notes, and track follow-ups and action items
Handle email correspondence, prioritizing and responding on behalf of leadership when required
Prepare presentations, documents, reports, and briefing notes
2. Coordination & Communication
Act as a central point of contact between leadership and internal teams, partners, and vendors
Ensure timely flow of information and smooth communication across functions
Follow up with teams to ensure execution of decisions and commitments
3. Planning & Logistics
Plan and manage travel, accommodation, and itineraries (domestic & international)
Organize meetings, offsites, events, and confidential discussions
Maintain accurate records, documents, and filing systems
4. Confidentiality & Trust
Handle sensitive information with the highest level of discretion and professionalism
Exercise sound judgment while dealing with confidential and strategic matters
5. Ad-hoc & Priority Support
Support special projects, research, and strategic initiatives as needed
Anticipate needs, flag risks early, and proactively solve problems
Act as a reliable “right hand” in both routine and high-priority situations
Required Skills & Qualifications
Bachelor’s degree in any discipline
3–6 years of experience as a Personal Assistant, Executive Assistant, or similar role
Excellent written and verbal communication skills
Strong organizational and time-management abilities
High attention to detail and ability to multitask effectively
Proficiency in Google Workspace / MS Office (Docs, Sheets, Slides, Calendar)
Comfortable working in fast-paced, dynamic environments
Preferred Attributes
Proactive, calm under pressure, and solution-oriented
Strong interpersonal skills with the ability to interact across seniority levels
Tech-savvy and quick to learn new tools and systems
High ownership mindset with a strong sense of accountability
What Success Looks Like
Leadership time is optimized and well-structured
Communication and follow-ups never fall through the cracks
Daily operations run smoothly with minimal escalations
High trust, reliability, and confidentiality maintained at all times

Work arrangement
No