Assistant Manager -HR

Job Title: Assistant Manager – HR Digitization
Department: HR & IR
Location: Andheri, Mumbai
Reporting To: Alka Savant
Grade/Band: E3
Job Purpose
To support and drive the digitization, automation and
continuous improvement of HR processes through effective administration of HRMS
platforms, HR data management, reporting, system implementation and
technology-enabled process improvements.
The role will ensure smooth functioning of HR digital
platforms, enhance employee and HR user experience, maintain data accuracy and
governance, and support the implementation of technology solutions to improve
HR operational efficiency.
Key Responsibilities
HRMS Administration & Support
Administer
and manage the HRMS platform to ensure smooth and efficient system
operations.
Manage
employee master data, organizational structures, workflows, system
configurations and user access.
Provide
functional support to HR users and employees for HRMS-related queries and
issues.
Coordinate
with HRMS vendors and IT teams for issue resolution, system enhancements
and upgrades.
Monitor
system-related issues and ensure timely closure of support requests.
Support
implementation and rollout of new HRMS modules and digital HR solutions.
HR Digitization & Process Automation
Identify
manual and repetitive HR processes and evaluate opportunities for
digitization and automation.
Support
end-to-end implementation of HR digitization initiatives, from requirement
gathering to deployment.
Map
existing HR processes and identify opportunities for process
simplification, standardization and automation.
Prepare
process flows, functional requirements, SOPs and user documentation.
Coordinate
User Acceptance Testing (UAT), validation and go-live activities.
Monitor
adoption and effectiveness of newly implemented digital HR processes.
Identify
and implement continuous improvement initiatives to enhance HR process
efficiency and employee experience.
HR Data Management & Governance
Ensure
accuracy, integrity and completeness of employee data maintained in the
HRMS.
Conduct
periodic HRMS audits and data validation exercises.
Identify
data discrepancies and coordinate with relevant stakeholders for timely
correction.
Support
data cleansing, data migration and validation activities during HR
projects and organizational changes.
Maintain
appropriate controls for HR data access, confidentiality and governance.
Ensure
HR data is maintained in accordance with company policies and defined
processes.
HR Reporting & Analytics
Generate
regular and ad hoc HR reports, MIS and dashboards from the HRMS.
Provide
accurate and timely HR data and analytical insights to support management
decision-making.
Automate
recurring HR reports wherever feasible to reduce manual effort.
Analyse
HR data to identify trends, gaps and opportunities for process
improvement.
Support
HR leadership and HR Business Partners with data-driven insights and
reports.
Performance Management & Employee Lifecycle
Support
the administration and digitization of Performance Management System (PMS)
activities through the HRMS.
Coordinate
system activities related to goal setting, performance evaluation and
appraisal cycles.
Support
preparation and release of performance and merit-related letters through
the HRMS.
Support
digitization of employee lifecycle processes including onboarding,
transfers, promotions, employee movements, leave, attendance and
separation.
Ensure
HR workflows and processes are implemented accurately and within defined
timelines.
HR Technology Projects & Integrations
Support
HR technology projects involving implementation, enhancement and
integration of HR systems.
Coordinate
data mapping, validation, testing and reconciliation activities for system
integrations.
Support
integration of HRMS with payroll, insurance, attendance, finance,
compliance and other relevant systems.
Track
project activities, timelines, dependencies and deliverables.
Coordinate
with internal stakeholders and technology partners to ensure successful
project implementation.
Compliance & Governance
Support
implementation and administration of technology-enabled statutory and HR
compliance processes.
Ensure
HR systems and processes adhere to applicable company policies and
statutory requirements.
Support
internal and external audits relating to HR systems, processes and data.
Maintain
appropriate documentation and records for HR digital processes and
compliance requirements.
Vendor & Stakeholder Management
Coordinate
with HRMS, technology and other external vendors for support,
implementation and enhancement activities.
Track
open issues, service requests and project deliverables and ensure timely
follow-up.
Work
closely with HR, HRBP, Finance, IT and other business stakeholders.
Facilitate
communication between business users, IT teams and technology vendors.
Support
vendor performance monitoring and issue escalation, wherever required.
SOPs, Documentation & User Enablement
Develop
and maintain SOPs for digitized HR processes.
Prepare
user guides, process documentation and functional specifications.
Ensure
documentation is updated following system or process changes.
Support
training and awareness sessions for HR users and employees on new HRMS
features and digital processes.
Promote
adoption and effective utilization of HR technology solutions.
Compliance & Governance
Ensure
adherence to company policies, procedures and HR processes.
Maintain
compliance with applicable statutory and regulatory requirements relevant
to HR processes.
Ensure
accuracy, confidentiality and integrity of employee data.
Support
internal and external audits related to HRMS, HR data and digital
processes.
Maintain
appropriate documentation and audit trails for HR technology processes.
Educational Qualification
Essential:
Graduate
in any discipline.

Experience
5 - 9 Years

Employment type
Permanent

Work arrangement
No