Human Resources Executive

POSITION DETAILS
Position: HR Executive
Department: Human Resources
Location: Ahmedabad
Employment Type: Full-Time
Work Mode: Work From Office
Experience: 1–3 Years
Reporting To: HR Manager
ABOUT THE ROLE
We are looking for a proactive and people-oriented HR Executive to join our Human Resources team. The ideal candidate will be responsible for supporting end-to-end recruitment, HR operations, employee engagement, onboarding, employee records, and day-to-day HR activities.
The candidate should have strong communication and coordination skills, a positive attitude, attention to detail, and the ability to handle multiple HR activities simultaneously in a fast-paced IT environment.
KEY RESPONSIBILITIES
1. RECRUITMENT & TALENT ACQUISITION
Manage end-to-end recruitment for technical and non-technical positions.
Source candidates through Naukri, LinkedIn, employee referrals, and other recruitment channels.
Screen resumes based on job requirements and organizational needs.
Conduct initial HR screening calls and candidate assessments.
Coordinate technical, managerial, and HR interviews with candidates and hiring managers.
Maintain regular communication and follow-ups with candidates throughout the hiring process.
Coordinate offer discussions, documentation, and joining formalities.
Follow up with selected candidates to ensure successful joining.
Maintain recruitment trackers, ATS, candidate databases, and hiring reports.
Prepare regular recruitment status and hiring reports.
Build and maintain a healthy candidate pipeline for current and future requirements.
Ensure a positive candidate experience throughout the recruitment process.
2. HR OPERATIONS
Maintain accurate and up-to-date employee records and HR documentation.
Manage employee onboarding and exit formalities.
Coordinate employee attendance and leave-related activities.
Maintain and update employee information in Keka HRMS.
Handle day-to-day employee queries and provide appropriate HR support.
Support employee confirmation and appraisal processes.
Maintain HR policies, processes, forms, and related documentation.
Ensure proper documentation and record-keeping for HR activities.
Support the HR Manager in implementing and improving HR processes.
Coordinate with employees and internal departments for various HR requirements.
Maintain confidentiality of employee information and HR-related documents.
3. ONBOARDING & EXIT MANAGEMENT
Coordinate the complete employee onboarding process.
Ensure timely completion of joining documentation and required formalities.
Coordinate with IT/Admin teams for system, workstation, access, and other joining requirements.
Conduct or coordinate HR induction for new employees.
Ensure new employees are introduced to company policies, processes, and culture.
Coordinate employee exit formalities, documentation, and clearance processes.
Conduct exit discussions/interviews where required.
Maintain accurate onboarding and exit records.
4. EMPLOYEE ENGAGEMENT & CULTURE
Plan and coordinate employee engagement activities throughout the year.
Organize Fun Fridays, team-building activities, games, celebrations, and employee activities.
Plan and coordinate Employee of the Month (EOM) activities and recognition programs.
Coordinate employee birthday celebrations and special occasions.
Plan and decorate the office for festivals and celebrations.
Coordinate annual events, picnics, outings, celebrations, and other employee programs.
Collect employee feedback and identify opportunities to improve employee experience.
Suggest and implement new engagement initiatives based on employee feedback.
Work closely with employees to promote a positive and collaborative workplace culture.
5. EVENT & VENDOR COORDINATION
Coordinate with external vendors for HR and employee engagement activities.
Manage vendors for food, gifts, decorations, event arrangements, venues, and other requirements.
Obtain quotations and coordinate with vendors as required.
Ensure events and activities are executed smoothly and within approved budgets.
Coordinate logistics and arrangements for company events and celebrations.
Maintain records of vendors, quotations, bills, and event-related expenses.
6. HR REPORTING & DOCUMENTATION
Maintain accurate HR trackers and reports.
Prepare recruitment and employee-related reports as required.
Maintain employee databases and HR documentation.
Track recruitment status, joining status, attrition, attendance, and other HR metrics.
Ensure timely updating of HRMS and internal HR records.
Support the HR Manager with HR data and reports for management review.
REQUIRED SKILLS & QUALIFICATIONS
Bachelor's degree in Human Resources, Business Administration, or a related field.
1–3 years of relevant HR experience, preferably in an IT/software organization.
Good understanding of recruitment and HR operations.
Experience in technical recruitment will be an added advantage.
Hands-on experience with recruitment portals such as Naukri and LinkedIn.
Experience working with HRMS/ATS systems; knowledge of Keka is preferred.
Strong verbal and written communication skills.
Good interpersonal and relationship-building skills.
Strong coordination and follow-up skills.
Good organizational and time-management abilities.
Ability to manage multiple tasks and priorities simultaneously.
Strong attention to detail and documentation skills.
Proactive, approachable, and positive attitude.
Ability to maintain confidentiality of employee and company information.
KEY COMPETENCIES
Recruitment & Talent Acquisition
HR Operations
Employee Relations
Employee Engagement
Communication Skills
Stakeholder Coordination
Vendor Management
Event Management
Problem Solving
Time Management
Documentation & Reporting
Team Collaboration
WHAT WE ARE LOOKING FOR
We are looking for someone who is energetic, organized, people-oriented, and willing to take ownership of HR activities. The ideal candidate should be comfortable working independently while also collaborating with employees, managers, vendors, and other departments.
The HR Executive will play an important role in supporting both business hiring requirements and employee experience while ensuring smooth execution of day-to-day HR processes.

Work arrangement
No