Executive – Administration & Back Office

Bluetree Healthcare Solutions is a growing medical marketing and healthcare communications organization built around the fusion of Science & Marketing.
We work across scientific communication, medical content, healthcare marketing, KOL engagements, medical education, digital communication, patient awareness, conference communication, and other healthcare-focused solutions. Our work combines Creativity, Connectivity & Communication to transform medical knowledge into meaningful and impactful communication.
With experience working with pharmaceutical companies, medical associations and healthcare professionals across India and international markets, Bluetree is a growth-oriented, collaborative and knowledge-driven organization.
Position: Executive – Administration & Back Office
Location: Ahmedabad
Job Type: Full-Time | Onsite
Experience: 1–3 years preferred
Joining: Immediate Joiners Preferred
💼 Role Overview
We are looking for a responsible, organized and proactive Administration & Back Office Executive to support the smooth day-to-day functioning of our organization.
The role will involve administrative coordination, documentation, data management, reporting, internal coordination and operational support. The ideal candidate should be comfortable handling multiple responsibilities, maintaining accuracy, following up on tasks and taking ownership of assigned work.
Key Responsibilities
Manage day-to-day administrative and back-office activities
Maintain documents, records, databases and internal trackers
Coordinate with internal teams for timely completion of activities
Follow up on pending tasks and ensure timely execution
Support management with administrative and operational requirements
Coordinate with vendors and external service providers
Assist with meetings, scheduling, travel and event-related coordination
Maintain organized records and ensure data accuracy
Support implementation of internal processes and systems
Handle confidential information with professionalism
Identify opportunities to improve administrative and operational efficiency
What We’re Looking For
✔ 1–2 years of experience in Administration / Back Office / Operations
✔ Strong communication and coordination skills
✔ Excellent attention to detail and accuracy
✔ Good organizational and time-management skills
✔ Ability to manage multiple tasks simultaneously
✔ Strong follow-up and execution skills
✔ Responsible attitude with ownership of work
✔ Ability to work independently and meet deadlines
✔ Professional and positive approach
✔ Experience in healthcare, pharma, medical communications or service organizations will be an advantage
Education: Bachelor’s degree in Business Administration, Management, Healthcare Management or a related field preferred.
Why Join Bluetree?
At Bluetree, you will work in a dynamic healthcare and medical communications environment where administration and operations directly support creative, scientific and business initiatives.
You will get an opportunity to work closely with different teams, take ownership of responsibilities, develop strong operational skills and contribute to the growth of an organization working at the intersection of medical science, creativity and communication.

Work arrangement
No