Accounts Payable Specialist

Role: Accounts Payable (AP) Specialist
Duration: 6 months+
Working shift: US EST hours (6.30 PM IST to 2.30 AM IST)
Location: 100% remote
Fulltime contract (8 hours per day/40 hours per week)
Position Overview: The Accounts Payable (AP) Specialist is responsible for the accurate and timely processing of vendor invoices and day-to-day accounts payable transactions. This role focuses on invoice entry, payment processing, vendor communication, and maintaining accurate financial records while supporting the Accounting team. The ideal candidate is detail-oriented, organized, and able to manage a high volume of transactions while maintaining accuracy. Strong communication skills are essential, as this position works closely with internal team members and vendors.
Primary Responsibilities
Process vendor invoices accurately and efficiently.
Review invoices for completeness and proper documentation prior to processing.
Match invoices to purchase orders and supporting documentation when applicable.
Assist with vendor payment processing and resolve routine invoice discrepancies.
Maintain accurate vendor records and update information as needed.
Respond to vendor and internal inquiries regarding invoice and payment status.
Reconcile vendor statements and assist in resolving outstanding items.
Ensure accounts payable records are accurate, organized, and up to date.
Support the Accounting team with routine administrative and data entry tasks.
Perform other related duties as assigned.
Required Skills and Abilities
3–5 years of AP Clerk experience.
Strong attention to detail and accuracy in data entry.
Excellent organizational and time management skills.
Strong verbal and written communication skills.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Proficiency with Microsoft Office, particularly Excel.
Experience using accounting or ERP systems.
Ability to work collaboratively with internal teams and vendors.
Professionalism, integrity, and the ability to maintain confidentiality.
Experience with Microsoft Dynamics 365.
Associate's or Bachelor's degree in Business, Accounting, Finance, or a related field.
Experience working in a high-volume accounts payable environment.
Experience with purchase order matching and vendor statement reconciliations.

Work arrangement
No