Executive Assistant to Chief Executive Officer

We are looking for a highly skilled Executive Assistant who can work closely with the CEO and manage things on the CEO’s behalf.
This person needs to be excellent in communication, highly organized, proactive, committed, and capable of handling things independently. We are looking for someone who can take responsibility for a task, understand what needs to be done, coordinate with the right people, follow up, and make sure it gets completed.
Key Responsibilities
Manage day-to-day tasks, follow-ups, meetings, and priorities for the CEO.
Join calls and meetings on behalf of the CEO when required.
Communicate with clients, employees, vendors, partners, and other stakeholders on behalf of the CEO.
Understand discussions during calls, take clear notes, identify action items, and make sure follow-ups happen.
Draft and manage emails, messages, meeting notes, presentations, and other communication for the CEO.
Keep track of important tasks, deadlines, commitments, and pending items.
Follow up with people until the work is completed.
Coordinate with different teams and make sure things move forward.
Handle confidential and sensitive information professionally.
Research information, compare options, and provide the CEO with a clear recommendation when needed.
Identify problems early and try to resolve them before escalating to the CEO.
Manage the CEO’s calendar, meetings, appointments, and schedule.
Make sure the CEO does not have to spend time chasing people or checking the status of routine matters.
What We Are Looking For
Excellent verbal and written communication skills.
Very confident speaking with people and representing the CEO professionally.
Comfortable joining calls and handling discussions on behalf of the CEO.
Strong management and organizational skills.
Excellent follow-up and coordination skills.
Highly proactive; does not wait for instructions for every small step.
Strong problem-solving and decision-making ability.
Highly committed and dependable.
Able to manage multiple priorities at the same time.
Very good attention to detail.
Good judgment about what can be handled independently and what needs to be brought to the CEO.
Comfortable working with senior people, clients, and external stakeholders.
Strong computer and technology skills, including Google Workspace/Microsoft Office and AI tools.

Work arrangement
No