Administrative Executive

Job description:
Job Title: Office Admin
Department: Administration
Location: Nehru Nagar - Kalapatti
Reporting To: HR Manager / Management
Job Summary
We are looking for a highly organized and responsible Office Administrator to oversee and manage the day-to-day administrative operations of the office. The candidate will be responsible for ensuring smooth office functioning, coordinating with internal departments, managing office resources, and providing administrative support to management.
Key ResponsibilitiesOffice Administration
Manage and oversee daily office operations and administrative activities.
Ensure the office environment is organized, clean, and functioning efficiently.
Coordinate with various departments for administrative requirements.
Maintain office records, files, documents, and registers.
Handle incoming and outgoing correspondence, couriers, and official documents.
Facility & Vendor Management
Coordinate with housekeeping, security, maintenance, and other support staff.
Manage office vendors and service providers.
Handle stationery, pantry, and other office supply requirements.
Maintain inventory and ensure timely availability of office supplies.
Coordinate maintenance and repair requirements for office equipment and facilities.
Asset Management
Maintain records of company assets such as laptops, mobile phones, SIM cards, ID cards, furniture, etc.
Coordinate asset allocation, return, and documentation.
Conduct periodic asset verification and maintain updated records.
Administrative Support
Provide administrative support to Management and department heads.
Coordinate meetings, meeting rooms, and internal arrangements.
Assist in organizing company events, employee engagement activities, and meetings.
Prepare reports, letters, and other administrative documents as required.
Travel & Coordination
Coordinate employee travel, accommodation, and transportation arrangements.
Maintain travel-related records and supporting documents.
Assist in processing travel and administrative reimbursements as per company policy.
Compliance & Documentation
Ensure proper maintenance of office-related documents and records.
Maintain vendor agreements, service records, and other administrative documentation.
Support HR and Finance teams with administrative documentation when required.
Required Skills & Qualifications
Bachelor's degree in Business Administration, Commerce, or any relevant discipline.
2–4 years of experience in Office Administration, Administration, or Facility Management.
Strong organizational and time-management skills.
Good communication and interpersonal skills.
Proficiency in MS Office (Word, Excel, PowerPoint).
Ability to manage multiple tasks and priorities.
Strong problem-solving and coordination skills.
Ability to work independently and maintain confidentiality.
Preferred Experience
Experience in a Corporate Office, Real Estate, Construction, or similar industry is preferred.
Experience in vendor management, asset management, and office administration will be an added advantage.

Work arrangement
No