Personal Assistant to Director

Personal Assistant / Executive Assistant to Director
Company: JSR Technologies Pvt. Ltd.
Location: Chandigarh
Position: Personal Assistant (PA) / Executive Assistant (EA) to Director
Experience: 1–5 years preferred
Travel: 30-60%
Salary: 25-35K/ Month
Employment Type: Full-time
About the Role
JSR Technologies Pvt. Ltd. is looking for a smart, confident, highly organized and strong-communicating Personal Assistant to the Director for our Chandigarh office.
This is not a routine administrative role. The ideal candidate will act as a trusted executive support partner, managing communication, meetings, schedules, travel, follow-ups and day-to-day coordination with clients, business partners, senior executives and internal teams.
The candidate should have a strong personality, excellent communication skills, professional presence and the confidence to make calls and communicate on behalf of the Director.
Key Responsibilities
Executive & Communication Support
Handle incoming and outgoing business calls on behalf of the Director.
Communicate professionally with CEOs, business owners, clients, vendors, government officials and senior professionals.
Draft and send professional emails, messages, invitations and follow-ups.
Maintain confidentiality of sensitive business and personal information.
Screen and prioritize calls, emails and meeting requests.
Calendar & Meeting Management
Manage the Director's daily calendar and appointments.
Schedule, reschedule and coordinate meetings with internal and external stakeholders.
Prepare meeting agendas, required documents and briefing notes when needed.
Track important commitments and ensure timely follow-ups.
Maintain a clear list of pending actions and deadlines.
Travel & Event Coordination
Plan and coordinate domestic business travel, including flights, hotels, local transportation and meeting schedules.
Prepare complete travel itineraries.
Coordinate meetings during business trips.
Handle last-minute changes and travel-related requirements efficiently.
Assist with conferences, exhibitions, business events and client visits.
Business Follow-up & Coordination
Follow up with clients, prospects, vendors and internal teams on behalf of the Director.
Ensure important tasks discussed in meetings are followed through.
Maintain follow-up trackers and provide regular status updates.
Coordinate between the Director and different departments.
Assist in preparing presentations, reports, proposals and business documents.
Office & Administrative Support
Maintain important records, contacts, documents and correspondence.
Coordinate with accounts, HR, IT, sales and other departments as required.
Assist with preparation of business presentations and management reports.
Manage courier, documentation and other executive-level administrative requirements.
Support the Director in day-to-day business operations.
Personality & Skills We Are Looking For
The ideal candidate should be:
Highly confident and professionally assertive
Excellent in spoken and written English
Comfortable making business calls independently
Strong interpersonal and relationship-building skills
Presentable with a professional personality
Smart, proactive and quick to understand situations
Highly organized and excellent at multitasking
Able to prioritize tasks under pressure
Good at follow-ups and getting things done
Comfortable communicating with senior executives and important clients
Discreet and trustworthy with confidential information
Flexible regarding meetings and business travel
Good at handling unexpected situations without constant supervision
Preferred Qualifications
Graduate in any discipline; MBA/PGDM or relevant professional qualification is a plus.
1–5 years of experience as a Personal Assistant, Executive Assistant, Executive Secretary, Business Coordinator or similar role.
Experience working directly with a Director, CEO, Founder or senior executive will be preferred.
Strong knowledge of MS Office / Google Workspace, email, calendars, video conferencing and business communication tools.
Excellent English communication is essential. Hindi/Punjabi communication skills will be an advantage.
What Success Looks Like
Within the first few months, the successful candidate should be able to:
Manage the Director's calendar → communicate independently → coordinate meetings → handle travel → follow up on commitments → keep information organized → ensure nothing important falls through the cracks.
The role requires someone who can think ahead rather than simply wait for instructions.
Important
This position requires a strong personality and exceptional communication skills. The candidate should be comfortable representing the Director professionally while interacting with senior business leaders, clients and other stakeholders.
If you are confident, well-organized, proactive and capable of independently managing executive responsibilities, we would like to hear from you.
Location: Chandigarh
Company: JSR Technologies Pvt. Ltd.

Work arrangement
No