Virtual Administrative Associate

About Valatam
We’re Valatam, a team that connects bilingual professionals from Latin America with global clients. Our people are our pride, and we’re thrilled to be certified as a Great Place to Work for the 2025-2026 period, proof that great work starts with great people.
About the Role
This 100% remote Administrative Associate role is ideal for highly organized, detail-oriented bilingual professionals with experience supporting executive teams or clients from Latin America. In this role, you will move beyond basic support to independently manage administrative workflows, ensure operational efficiency, and act as a reliable point of contact.
Key Responsibilities
Oversee and optimize process documentation and maintain accurate, high-quality institutional records.
Structure, organize, and manage file systems within Google Drive to ensure seamless team accessibility.
Lead data entry initiatives, maintain data integrity, and generate comprehensive internal reports for decision-making.
Proactively manage executive correspondence, including high-level email management and communication with clients and vendors.
Conduct independent research and handle sensitive or complex document management.
Execute other specialized administrative or related tasks to support team objectives.
Requirements
Fluent English (C1/C2) and Spanish.
3 – 5 years of experience in administration or virtual assistance.
Proficiency with Google Workspace and Microsoft Office.
Excellent communication and problem-solving skills.
Quiet home office, stable internet (≥ 10 Mbps down / 2 Mbps up), and backup connection.
Bachelor’s or Associate’s degree preferred.
Our Core Values at Work
We live by ACTION (get things done), CARE (help others and do things right), OUTSTANDING (operate at the highest standards), DEPENDABLE (own every commitment), and ENERGY (bring positivity every day). You’ll thrive here if these values resonate with you.
What We Offer
Hourly rate equivalent to USD $696 – $1,044/month (experience-based).
Annual pay increments.
Discretionary client bonuses (80 % of clients award year-end bonuses).
7 U.S. federal holidays + 4 paid PTO days.
Monthly medical insurance stipend (after meeting eligibility criteria).
Birthday / Anniversary bonuses + Gym / Wellness allowance.
Unlimited online fitness classes + company events & Christmas celebrations.
IMPORTANT
We would like to inform you that during the first four months of employment, it is critical that candidates are available to work from the countries listed above and without any travel commitments. This is to ensure a smooth onboarding process and to allow new hires to fully focus on their roles and responsibilities.
If you have a trip already planned within the next four months, we kindly request that you apply for our positions after returning from your trip. We appreciate your understanding and look forward to considering your application once you are available to commit to the role. Apply now: https://apply.workable.com/valatam/j/9E0CDE8ADA/

Work arrangement
No