Accountant

Job Title: Accountant
Company’s industry: Health and Wellness
Location: Remote (Latin America)
Employment Type: Full-time as an Independent Contractor (compensation in USD through DEEL)
About the role
This is the hands-on, day-to-day accounting seat for two companies. You keep two QuickBooks Online files clean and current, reconcile every bank, card, and PayPal feed monthly, process and code vendor invoices, reconcile store and processor payouts to orders, and hand the Finance Manager a closed month within 10 business days. The Finance Manager owns strategy, cash flow, and the accountants; you own accuracy and completeness. If a number is in our books, you can show where it came from.
What will you do
Bookkeeping and reconciliations (two entities)
Categorise and match every transaction in both QuickBooks Online files
Reconcile all bank, credit card, and PayPal accounts monthly for both companies
Keep bank feeds connected and re-authenticate them the day they break.
Record inter-company transfers, owner draws, and loans consistently on both sides so the two files tie out.
Maintain the chart of accounts, vendor list, and department/class tagging (Marketing, Development, Operations, Executive) exactly as documented — no new accounts or vendors without approval.
Accounts payable
Collect invoices from email, ClickUp, and vendor portals; code each one to the correct company and department; obtain the department lead's confirmation that the work was delivered before it is scheduled for payment.
Prepare weekly payment runs (bank/ACH, wire, card, PayPal, Deel) for approval; record payments and file the invoice against the bill.
Keep the Software / Expenses register (vendor × month, by department, both companies) updated to the cent every month, flag new or increased charges, and chase missing receipts.
Maintain W-9s for every US vendor and contractor; prepare the annual 1099 data.
Revenue and e-commerce reconciliation
Reconcile payouts from WooCommerce processors, Shopify Payments, Amazon Seller Central settlements, PayPal and financing partners (ClarityPay, Afterpay, Zip, Truemed HSA/FSA) to orders and to the bank — booking fees, refunds, chargebacks and reserves correctly.
Record webinar, launch, affiliate/CPA and partner revenue-share income, and the matching payouts.
Issue and track B2B invoices (RedLife Pro Bed deposits, financing-partner funding, and client balances) and confirm receipt of funds.
Month-end close and reporting
Own the close checklist: accruals, prepaids, fixed assets and depreciation, inventory/COGS entries from the warehouse, 3PL and Amazon FBA reports, payroll/contractor journals, loan and credit-card interest.
Deliver a reconciled trial balance and supporting schedules to the Finance Manager within 10 business days of month-end.
Produce the standard monthly pack: P&L by company, brand and department; balance sheet; AP ageing; card-spend by holder; subscription register variance.
Support the external CPA firm with clean books, schedules, and answers for year-end, US federal/state, Puerto Rico, and sales-tax filings.
Records and controls
File every invoice, statement, contract, and agreement so that any transaction can be evidenced within a day.
Follow the approval thresholds and dual-sign-off rules for new vendors and payment-detail changes; raise anything unusual (duplicate charges, unknown vendors, refund spikes) immediately.
What success looks like
First 90 days
All bank, card, and PayPal accounts in both QuickBooks files are reconciled and current; every historic feed gap is documented and cleared with the accountants.
Software / Expenses register is complete and accurate for the year to date.
The invoice intake → coding → verification → payment workflow is followed for 100% of payables.
First monthly close delivered within 10 business days.
By month 6
Every store and processor payout is reconciled to orders and bank monthly.
Inventory and COGS are booked monthly from warehouse/3PL/Amazon reports.
Year-end handed to the CPA firm with no clean-up project.
What we need from you
3+ years of full-cycle bookkeeping/accounting, including at least one multi-entity or multi-currency set of books.
Expert QuickBooks Online: bank feeds and rules, reconciliations, classes/locations, journal entries, clean-up and undo of prior mistakes. ProAdvisor certification preferred.
Proven e-commerce experience: Shopify and/or WooCommerce payouts, Amazon settlement reports, PayPal and card-processor fees, refunds, chargebacks and reserves.
Strong Google Sheets / Excel (lookups, pivots, tidy month-by-month layouts) and disciplined file organisation.
Working knowledge of US GAAP basics, 1099/W-9 requirements, and sales tax; exposure to Puerto Rico entities is a plus.
Accurate, methodical, and unafraid to ask "where is the invoice for this?"; short, clear written English.
Self-managing in a fully remote team; consistent daily overlap with US Central and South Africa (SAST) hours.
Nice to have
Accounting degree or bookkeeping certification (AIPB, NACPB, ICB, SAIPA, or equivalent).
Deel, ClickUp, Hubstaff, ShipStation, Amazon Seller Central, GetResponse.
Inventory and landed-cost accounting for physical products (supplements, devices).
Comfort querying an orders database or working with exported order data.
How we work
Direct and fast. Numbers first, story second. Bad news early is good news.
You work daily with the Finance Manager and VP of Operations, alongside an executive assistant who handles invoice intake and the external accounting firm.
We respect the founder's Sabbath: no launches or selling from Friday evening to Saturday evening —plan cycles around it.

Work arrangement
No