Accounts Payable Executive

ACCOUNTS PAYABLE EXECUTIVE
Company: BAI Infosolutions Private Limited – CoTrav
Location: Gurugram, Haryana (DLF Cyber City – On-site)
Experience: 3–5 years in accounts payable
Salary: Up to 50,000 INR/month as per the experience
Employment Type: Full-time
Industry: Corporate Travel & Mobility Services
ABOUT THE ROLE
We are looking for a detail-oriented Senior Accounts Executive to support our accounting, taxation, and compliance functions. The candidate should have a strong understanding of GST and TDS regulations, along with hands-on exposure to billing and financial operations.
KEY RESPONSIBILITIES
Invoice Verification & Processing
Own three-way verification for your vendor categories: invoice against booking/PO and against evidence of delivery (voucher, duty slip, ticket, event closure).
Validate rates against contracted rate cards and negotiated terms, and challenge deviations.
Apply correct GST treatment including reverse charge where applicable, and correct TDS sections and rates.
Process invoices within agreed timelines so vendor payments are not delayed by internal handling.
Vendor Reconciliation
Run periodic vendor ledger reconciliations and resolve differences with supporting evidence.
Reconcile airline, consolidator and B2B platform statements against transactions recorded.
Coordinate with Operations and the Vendor Sourcing team on disputed charges, penalties, and credits.
Payment Management
Prepare payment runs according to approved payment terms, cash availability and priority.
Manage advance payments and their adjustment, particularly for MICE and event vendors.
Ensure statutory deductions are made and provide TDS certificates and details to vendors.
Compliance, Reporting & Closure
Support GST input credit reconciliation — GSTR-2B versus books — and follow up with vendors on missing or mismatched invoices.
Support TDS return preparation with accurate transaction-level data.
Prepare AP MIS: ageing, outstanding, advances, provisions and payment forecasts.
Support month-end closure with accruals, provisions and reconciliation schedules, and support audits.
REQUIREMENTS
B.Com / M.Com; 3–5 years in accounts payable.
Hands-on Tally or ERP experience; exposure to travel, hospitality or high-volume vendor environments is an advantage.
Practical working knowledge of GST (including RCM and input credit) and TDS provisions.
Advanced Excel skills for reconciliation of large data sets.
Ability to hold a position with vendors and with internal stakeholders when an invoice is wrong.
KEY SKILLS & COMPETENCIES
Invoice and rate verification
GST and TDS application
Vendor and statement reconciliation
Payment planning and advance management
Input credit reconciliation
AP MIS and month-end closure
Firm, professional vendor communication
WHAT SUCCESS LOOKS LIKE
Invoices are processed within timeline and vendors are paid on terms, so Operations does not lose supply over payment issues.
Rate deviations and incorrect charges are caught before payment, with recovered value you can point to.
Vendor ledgers reconcile with no ageing unexplained differences.
Input credit mismatches reduce because vendor follow-up happens in the same month, not at year-end.
Month-end AP closure is complete and accurate on first submission.

Work arrangement
No