Human Resources Executive

JOB DESCRIPTION – HR EXECUTIVE
Position: HR Executive
Location: Surat, Gujarat
Industry: Manufacturing / Engineering
Job Summary
We are looking for an HR Executive to manage and support day-to-day HR operations, employee coordination, recruitment supervision, attendance, documentation, employee relations, and HR administration. The candidate should be comfortable working in a manufacturing environment and coordinating with both white-collar and blue-collar employees.
Key Responsibilities
1. Recruitment & Hiring
Supervise and monitor recruitment activities handled by the Recruiter.
Ensure timely closure of open positions and maintain regular follow-up on hiring status.
Actively handle recruitment for senior, critical, and specialized positions.
Source and screen candidates for senior-level requirements through Naukri, consultants, referrals, and other channels.
Conduct initial HR interviews and coordinate technical and management interviews.
Monitor recruitment MIS, candidate pipeline, interview status, and joining progress.
Coordinate with department heads to understand manpower requirements and ensure timely hiring.
2. Employee Joining & Onboarding
Complete joining formalities and ensure collection of required documents.
Prepare and maintain employee files and records.
Coordinate employee induction and orientation.
Ensure employee information is updated accurately in ERP/HRMS.
Coordinate ID cards, uniforms, safety equipment, and other joining requirements.
3. Attendance & Leave Management
Monitor daily attendance, late coming, absenteeism, leave, and missed punches.
Maintain attendance records and coordinate attendance regularization.
Follow up with employees and department supervisors regarding attendance issues.
Prepare accurate attendance data for payroll processing.
Ensure compliance with company attendance and leave policies.
4. Payroll & HR Operations
Support monthly payroll processing by providing accurate attendance and leave data.
Coordinate and resolve employee payroll-related queries.
Maintain employee master data and salary-related records.
Assist with PF, ESIC, PT, and other statutory HR activities.
Coordinate with Accounts and external agencies wherever required.
5. Employee Relations
Handle day-to-day employee queries and concerns.
Coordinate with department heads and supervisors regarding employee-related matters.
Support grievance handling and disciplinary processes.
Communicate company policies, rules, and procedures to employees.
Maintain records of warnings, notices, disciplinary actions, and other employee-related matters.
6. HR Documentation & Compliance
Maintain employee records, appointment letters, confirmation letters, agreements, and other HR documents.
Prepare HR letters, notices, and internal communications.
Ensure timely completion of HR documentation and statutory requirements.
Maintain confidentiality of employee and company information.
7. Performance & Employee Lifecycle
Coordinate probation reviews, employee confirmations, appraisals, and performance-related documentation.
Assist with employee transfers, promotions, increments, and other HR processes.
Coordinate resignation, exit formalities, clearance, and Full & Final settlement processes.
Maintain accurate employee lifecycle records.
8. HR MIS & Reporting
Prepare daily, weekly, and monthly HR reports.
Maintain recruitment, attendance, manpower, attrition, and employee-related MIS.
Monitor HR-related data and provide timely reports to management.
Ensure accuracy and timely submission of HR reports.
Required Skills
Strong communication and interpersonal skills.
Good coordination and follow-up skills.
Good knowledge of MS Excel and HRMS/ERP systems.
Basic knowledge of payroll, attendance, PF, ESIC, PT, and labour compliance.
Ability to handle employee grievances professionally.
Strong documentation and record-keeping skills.
Ability to manage multiple HR activities simultaneously.
Ability to work effectively in a manufacturing/factory environment.
Good problem-solving and decision-making skills.
Qualification & Experience
Education: MBA/PGDM in HR, BBA or equivalent.
Experience: 1–3 years of relevant HR experience.
Candidates with experience in manufacturing/engineering industries will be preferred.
Key Competencies
HR Operations
Recruitment Supervision
Senior-Level Recruitment
Employee Relations
Attendance & Payroll
HRMS/ERP
HR Documentation
Statutory Compliance
HR MIS & Reporting
Performance Management
Employee Lifecycle Management
Communication & Coordination
Conflict Resolution

Work arrangement
No