Executive Administrative Assistant

Summary/Objective
Reporting to the Chief Revenue Officer, the Executive Administrative Assistant is responsible for providing administrative, operational, and project support while helping drive coordination across the Growth organization. This role partners closely with business leaders to manage executive priorities, support key initiatives, prepare business documents, coordinate meetings, and track projects. The ideal candidate is highly organized, detail-oriented, proactive, technologically savvy, and thrives in a fast-paced environment while serving as a trusted partner behind the scenes.
Essential Functions
Manage executive calendar, scheduling, and meeting coordination for the Chief Revenue Officer.
Coordinate timelines, deliverables, and project tracking across multiple Growth organization initiatives.
Prepare, format, and maintain professional proposals, presentations, meeting materials, and other business documents.
Track action items, project milestones, and follow up on outstanding deliverables to ensure timely execution.
Maintain organized records, files, and operational information within Microsoft 365, SharePoint, Teams, and other business systems.
Assist with strategic partnership, business development, and Growth organization initiatives by coordinating information, meetings, and deliverables.
Prepare recurring reports, dashboards, and operational updates to support decision-making and organizational priorities.
Responsibilities and Duties
1. Executive Support
Manage executive calendar, scheduling, and meeting coordination
Coordinate travel arrangements and itineraries
Prepare meeting agendas and supporting materials
Track action items and follow up on outstanding deliverables
Process expense reports and administrative requests
Assist with internal and external communications
2. Document & Presentation Support
Format and prepare professional proposals, presentations, and client materials
Assemble meeting packets and presentation decks
Maintain document templates and version control
Proofread documents for grammar, formatting, and consistency
Coordinate electronic signatures and document distribution
3. Organization & Project Coordination
Maintain organized electronic filing systems within Microsoft 365, SharePoint, and Teams
Coordinate timelines and deliverables across multiple projects
Schedule recurring meetings and manage project calendars
Track project milestones and communicate status updates
Assist with event and meeting logistics
4. Growth Operations Support
Help coordinate strategic partnership initiatives
Maintain sales and partnership tracking information
Assist with CRM updates and reporting
Support conference, webinar, and event planning
Prepare recurring reports and dashboards as needed
This job description is not designed to cover or contain a comprehensive listing of essential functions or responsibilities that are required of the employee for this job. Essential functions and responsibilities and activities may change at any time with or without notice.

Work arrangement
No