Virtual Executive Assistant to CEO: UK Hours

ABOUT THE ROLE
We are looking for a highly capable, tech-savvy Virtual Executive Assistant to provide high-level support to a CEO working across multiple businesses, priorities and projects.
This is a high-trust, high-responsibility role for someone who is comfortable working independently, managing competing priorities and ensuring that actions, commitments and deliverables are followed through to completion.
The ideal candidate is highly organised, proactive, commercially aware and confident using modern technology and AI tools to work smarter and improve efficiency.
KEY RESPONSIBILITIES
Provide high-level executive support to the CEO
Manage the CEO's calendar, meetings, priorities and follow-ups
Track deliverables, deadlines, actions and outstanding tasks
Ensure commitments and actions are followed through to completion
Coordinate projects across multiple teams, businesses and priorities
Prepare meeting agendas, notes, action items and follow-ups
Manage emails, correspondence and communications where required
Conduct research and prepare information to support decision-making
Maintain organised digital files, documents and workflows
Coordinate internal and external stakeholders
Identify potential issues, delays or bottlenecks and proactively escalate them
Assist with reports, presentations and business administration
Use technology and AI tools to improve efficiency and automate repetitive processes
Support the CEO with ad-hoc strategic and operational priorities
REQUIRED EXPERIENCE & SKILLS
5+ years' experience supporting a CEO, Founder, Executive or Senior Leadership
Proven experience managing deliverables, deadlines and follow-ups
Strong project coordination and organisational skills
Highly tech-savvy and able to learn new systems quickly
Experience working with digital collaboration and productivity tools
Excellent written and verbal communication skills
Exceptional attention to detail
Ability to manage multiple priorities without constant supervision
Proactive, solutions-focused approach with the ability to anticipate what needs to happen next
Strong problem-solving and decision-making skills
Comfortable working independently in a fully remote environment
Professional, discreet and trustworthy when handling confidential information
TECHNOLOGY & AI
You should be confident working with modern digital tools, including:
Microsoft 365 / Google Workspace
Project and task management platforms
Slack, Microsoft Teams or similar communication tools
CRM and business management systems
AI tools such as ChatGPT, Claude and Gemini
Online meeting and scheduling platforms
Digital document and workflow systems
THE RIGHT PERSON
We are looking for someone who takes ownership.
You don't need to be told about every next step. You are able to look at priorities, identify what needs to happen, keep people accountable to deliverables and make sure nothing falls through the cracks.
If you are an experienced Executive Assistant who is highly organised, technologically confident and enjoys working in a fast-paced, multi-priority environment, we'd like to hear from you.
Remote | South Africa | Full-Time

Work arrangement
No