Executive Assistant to the President

About the Role
ISBR Business School is looking for a sharp, highly proactive Executive Assistant to support the President in a fast-paced, high-demand environment. The President operates at speed and expects the same from the people around him, this role is built for someone who can anticipate needs before they're voiced, manage a constantly shifting set of priorities and bring genuine business judgment to the table rather than simply executing instructions.
Key Responsibilities
Calendar, Time & Priority Management
Own and manage the President's calendar with a clear sense of priority, not just scheduling, but actively protecting time for what matters most
Anticipate scheduling conflicts and resolve them proactively, without needing to be asked
Coordinate meetings, travel and events across multiple stakeholders (internal leadership, faculty, corporate partners, government/institutional contacts)
Research & Information Support
Conduct fast, high-quality research using AI tools and other resources to brief the President ahead of meetings, decisions or negotiations
Summarize complex information (reports, proposals, industry trends, competitor moves) into clear, actionable briefs
Stay ahead of relevant developments in higher education, business, and the President's areas of interest
Business & Operational Support
Track deliverables, deadlines and follow-ups across multiple ongoing initiatives, ensuring nothing falls through the cracks
Draft, review, and manage correspondence, presentation, and reports on the President's behalf
Exercise sound business judgment when representing the President's priorities to internal teams and external stakeholders
Manage confidential and sensitive information with complete discretion
Coordination & Follow-Through
Act as a central point of coordination between the President's office and departments/teams, ensuring alignment and timely execution
Follow up independently on action items from meetings and communications
Handle ad hoc requests and unexpected priorities calmly, in a fast-changing, high-pressure environment
What We're Looking For
Strong track record of managing complex calendars, competing priorities, and tight deadlines
Excellent research skills, with comfort using AI tools (e.g., ChatGPT, Claude, Perplexity) to work faster and produce sharper output
A proactive mindset, someone who spots what needs to happen next rather than waiting to be told
Business acumen: able to understand organizational priorities, read situations and make sound judgment calls
Exceptional written and verbal communication skills
High level of discretion and professionalism when handling confidential matters
Ability to thrive under pressure and adapt quickly in a fast-paced environment
Strong organizational skills and meticulous attention to detail
Prior experience supporting senior leadership (CXO/President/Director level) preferred
Ideal Candidate Profile
Someone who is unflappable under pressure, sharp with information, quick on their feet, and genuinely enjoys being the person who makes everything run smoothly behind a busy leader without needing constant direction.

Work arrangement
No