Finance Executive

EXECUTIVE – FINANCE & ACCOUNTS
Location: Pune, Maharashtra
Experience: 5+ Years
Qualification: B.Com / M.Com
Industry: Construction / Infrastructure
Joining: Immediate
ABOUT THE ROLE
We are looking for a dynamic and detail-oriented Executive – Finance & Accounts with hands-on experience in the construction industry. The candidate will be responsible for managing day-to-day accounting operations, project-related financial documentation, vendor and subcontractor accounts, client billing and collections, statutory compliances, and reconciliation activities.
The role requires strong coordination with Projects, Procurement, Contracts, Stores, Administration, Vendors, Subcontractors and Clients to ensure smooth financial operations across construction projects.
The ideal candidate should be proactive, analytical, comfortable working with deadlines, and willing to take ownership of tasks while continuously looking for ways to improve processes and departmental efficiency.
KEY ROLES & RESPONSIBILITIES1. Project & Construction Accounting
Maintain project-wise accounting records and financial documentation.
Record and verify Purchase Orders (POs), Work Orders (WOs), subcontractor bills and vendor invoices.
Monitor financial transactions against approved POs and WOs.
Coordinate with project teams to ensure timely submission and verification of bills and supporting documents.
Track project-related expenses and assist in monitoring project budgets and cost commitments.
Verify bills raised by contractors, subcontractors and suppliers before processing payments.
Maintain proper documentation for project-related advances, deductions, retentions and recoveries.
2. Client Billing & Receivables
Prepare and process client invoices and project billing documentation as per contractual terms.
Maintain client-wise outstanding and receivable statements.
Follow up with internal teams and clients for timely billing and collections.
Track advances, retention money, deductions, credit notes and recoveries.
Coordinate with project and commercial teams to resolve billing discrepancies.
3. Vendor & Subcontractor Accounts
Maintain vendor and subcontractor ledgers and payment records.
Verify vendor invoices against POs, WOs, delivery documents and approvals.
Track vendor advances, outstanding payments and adjustments.
Coordinate with procurement and project teams for invoice verification and payment processing.
Assist in vendor reconciliation and resolve discrepancies.
Support negotiation and documentation of vendor payment terms, where required.
4. GST & TDS Compliance
Perform monthly, quarterly and annual GST reconciliations with books of accounts.
Ensure accurate recording of GST on purchases, sales and project-related transactions.
Calculate monthly TDS liabilities and ensure timely payment.
Prepare and file quarterly TDS returns/statements.
Maintain supporting documents for GST and TDS compliance.
Assist in handling GST/TDS notices, queries and reconciliations as required.
5. Accounting & Financial Operations
Record sales and purchase entries and maintain accurate books of accounts.
Regularly review and analyse General Ledger accounts.
Perform bank, vendor, customer and ledger reconciliations.
Administer and record bank transactions on a monthly basis.
Monitor and scrutinize payment requests before forwarding them for approval.
Assist in maintaining project-wise and company-level cash flow records.
Prepare supporting schedules and reports required for management and audits.
6. Audit & Taxation
Assist with statutory, internal, financial and tax audits.
Prepare schedules, ledgers, reconciliations and supporting documents required for audits.
Assist in preparation of documents for income tax assessments.
Coordinate with auditors and consultants for required financial information.
Ensure proper maintenance of accounting records and documentation.
7. Import & Export Transactions
Coordinate documentation and accounting entries related to import/export transactions.
Assist in processing import/export-related payments and receipts.
Coordinate with banks and relevant internal teams for transaction documentation.
8. Cash Flow & Payment Control
Review payment requests and supporting documents before submitting them for approval.
Monitor upcoming vendor, subcontractor and statutory payments.
Assist in maintaining project and company cash flow planning.
Ensure payments are processed as per approved terms and contractual conditions.
Maintain proper records of advances, payments and outstanding liabilities.
9. Interdepartmental Coordination
Work closely with Project, Procurement, Contracts, Stores, Commercial, HR and Management teams.
Ensure timely flow of financial and project-related information between departments.
Identify gaps in processes and proactively suggest improvements.
Respond to vendor/client queries and coordinate internally to resolve issues efficiently.
Take initiative in improving accounting processes, reporting and documentation.
CANDIDATE PROFILE
B.Com / M.Com graduate.
Minimum 3+ years of experience in Finance & Accounts.
Prior experience in the construction, infrastructure, real estate or contracting industry preferred.
Strong understanding of project accounting, vendor/subcontractor accounting and construction billing.
Hands-on experience with Tally or relevant accounting software.
Good knowledge of GST, TDS, reconciliations and basic taxation.
Strong working knowledge of MS Excel and MS Office.
Experience with Internet Banking, Google Drive and digital accounting/documentation platforms.
IMPORTANT LOCATION REQUIREMENT
Candidates must currently be based in Pune, Maharashtra.
Candidates willing to relocate to Pune will not be considered.
Only candidates who are already residing in Pune and can commute to the workplace should apply.
KEY SKILLSAccounting & Finance
Project Accounting
Vendor & Subcontractor Accounting
Client Billing & Receivables
GST & TDS
Bank & Ledger Reconciliation
Cash Flow Monitoring
Audit Support
Technology
Tally / Accounting Software
MS Excel & MS Office
Google Drive
Internet Banking
Email & WhatsApp communication
Ability to quickly adapt to new software and digital platforms
Behavioural Skills
Strong attention to detail
Analytical and organised approach
Good communication and coordination skills
Problem-solving ability
Ownership and accountability
Open-minded and proactive attitude
Willingness to learn and take initiative
Ability to work under deadlines in a project-driven environment
LANGUAGE REQUIREMENTS
English: Very fluent – written and spoken
Hindi: Fluent
Marathi: Preferred
Third language: Optional
REMUNERATION
As per industry standards and candidate experience.
LOCATION
Pune, Maharashtra
Only candidates currently based in Pune will be considered. No relocation candidates.
DATE OF JOINING
Immediate
HOW TO APPLY
Applications will be accepted only through LinkedIn.
Interested candidates who meet the above criteria are requested to apply directly through LinkedIn with their updated CV.
Please do not apply via email or other channels.

Work arrangement
No