Multi-Business Operations Support (EA)

Responsibilities
Manage scheduling and stacked calendar coordination while answering calls, routing messages, and organizing digital filing systems across multiple business lines
Execute remote purchasing for groceries, office supplies, and operational inventory, tracking par levels and coordinating on-site deliveries and receipt reconciliation
Support day-to-day bookkeeping tasks, including expense coding, invoice routing, and preparing clean monthly records for the CPA or bookkeeper
Respond to tenant, guest, and resident inquiries across platforms, manage maintenance requests, and escalate urgent issues to ownership
Provide administrative and cross-functional support to property management, healthcare/assisted living facility operations, and social media coordination
Own the master renewal calendar for licenses, permits, registrations, and insurance policies to prevent lapses and maintain audit-ready records
Document operational processes and recurring responsibilities as Standard Operating Procedures (SOPs) to build workflow efficiencies
Qualifications
2+ years of experience in an executive assistant, administrative, or operations support role, ideally in a fully remote environment
Proven ability to manage multi-business operations, remote purchasing, and delivery logistics with on-site staff
Fundamental knowledge of bookkeeping, expense tracking, and financial recordkeeping, ideally using tools like FreshBooks or QuickBooks
Strong organizational skills and tech-savviness, comfortable using Slack, Microsoft Office, Dropbox, LastPass, and Meta/TikTok platforms
Demonstrated track record of building SOPs, documenting processes, and optimizing operational workflows
Experience supporting property management, healthcare, or residential facility administration is a strong plus
For fast application process, please send your CV/Resume to myro@sphererocket.com

Work arrangement
Yes