Sales Executive

JOB DESCRIPTIONPosition Details
ParticularsDetails:
Designation Sales Executive – GeM & Institutional Sales
Department Sales
Location Hosur,Tamilnadu
Employment Type Full-Time
Qualification Any Degree
Gender Female Preferred
Experience 0–3 Years Preferred
Industry IT Hardware / Laptop & Computer Manufacturing
About the Role
We are looking for a proactive and detail-oriented Sales Executive – GeM & Institutional Sales to manage Government e-Marketplace (GeM) portal activities, tender/bid participation, sales coordination, and institutional business opportunities.
The candidate will be responsible for identifying relevant GeM bids, preparing and submitting bids, coordinating with internal departments, maintaining tender documentation, and supporting the sales team in converting government and institutional business opportunities.
Key Responsibilities1. GeM Portal & Bid Management
Regularly monitor the GeM portal for relevant bids, tenders, and business opportunities.
Identify bids matching the company's products and business requirements.
Review tender eligibility criteria, technical specifications, commercial requirements, and submission deadlines.
Prepare and submit GeM bids, reverse auction participation, and other portal-related activities.
Ensure timely submission of all required documents and information.
Track bid status, results, and further actions required.
Maintain proper records of submitted bids and tender-related documents.
2. Tender & Documentation Coordination
Prepare and coordinate documents required for GeM and government tenders.
Coordinate with technical, finance, HR, and management teams for required documents and approvals.
Maintain documents such as:
OEM/MAF documents
Authorization letters
Technical compliance sheets
Product specifications
Commercial documents
Warranty details
Certificates and declarations
GST/PAN/company documents
Undertakings and other tender-related documents
Ensure all documents are accurate and submitted within the specified timeline.
3. Sales Activities
Generate and follow up on sales opportunities through GeM and institutional channels.
Coordinate with customers, government departments, institutions, and business clients.
Understand customer requirements and coordinate with the relevant internal teams.
Prepare quotations and commercial proposals as required.
Follow up on enquiries, orders, purchase orders, and deliveries.
Maintain regular follow-up with prospective and existing customers.
4. Order & Post-Bid Coordination
Coordinate with internal teams after successful bid/order confirmation.
Track purchase orders, order processing, dispatch, delivery, and documentation.
Coordinate with finance/accounts for payment-related follow-ups where required.
Maintain proper records of orders and customer communications.
5. Reporting & MIS
Prepare regular reports on:
GeM bids applied
Bids won/lost
Pending bids
Upcoming tender opportunities
Sales enquiries
Order status
Customer follow-ups
Maintain updated Excel/MIS records for sales and tender activities.
Provide regular updates to the Sales Manager / Management.
Required Skills
Good knowledge of GeM portal and government tender procedures.
Basic understanding of B2B / institutional sales.
Good knowledge of MS Excel, Word and email communication.
Strong documentation and coordination skills.
Good written and verbal communication skills.
Ability to understand tender requirements and technical specifications.
Good follow-up and negotiation skills.
Strong attention to detail and ability to work with deadlines.
Ability to coordinate with multiple departments.
Willingness to learn about IT hardware products such as laptops, desktops, monitors, motherboards, RAM, SSDs and related products.
Preferred Experience
Candidates with experience in any of the following areas will be preferred:
GeM Portal
Government Tenders
E-Tendering
Institutional Sales
B2B Sales
IT Hardware Sales
Tender Documentation
Government Procurement
GeM Bid Management
Educational Qualification
Any Bachelor's Degree from a recognized university.
Candidate Profile
We are looking for a candidate who is:
Organized and responsible.
Comfortable working with online portals and documentation.
Good at follow-ups and coordination.
Detail-oriented while preparing tender documents.
Target-oriented and interested in sales.
Able to manage multiple bids and deadlines simultaneously.
Professional in communication with customers and internal teams.
Key Performance Areas (KPIs)
Number of relevant GeM bids identified and submitted.
Timely and error-free bid submission.
Bid conversion / order generation.
Sales enquiry and customer follow-up.
Tender documentation accuracy.
Timely submission of reports and MIS.
Customer and internal team coordination.
Achievement of assigned sales targets.
Reporting To
Sales Manager / Management
Department
Sales
How to Apply
Interested candidates can send their updated resume to:
📧 HR Email: hr_blr@qtechno.net
🌐 Q Technologies Website: https://www.qtechno.net/

Work arrangement
No