HR Assistant / HR Executive / HR Coordinator

Role DescriptionWe are seeking an empathetic, organized, and proactive HR Assistant / HR Executive / HR Coordinator 👥✨ to streamline administrative workflows, drive end-to-end talent acquisition routines, and elevate employee support across our organization! In this key operational HR role, you will report directly to the HR Manager, Head of HR, or People Operations Lead 📊 and collaborate closely with Department Managers, Payroll Specialists, Finance, Operations, IT Support, and External Candidates 🤝. You will be responsible for administering daily human resource functions, managing candidate sourcing pipelines 🎯, coordinating seamless onboarding and offboarding lifecycle processes, and maintaining full personnel records integrity 🏢. Responsibilities include screening resumes, scheduling multi-stage candidate interviews 📅, drafting employment contracts and confirmation letters, tracking employee attendance logs and leave entitlements ⏱️, processing medical and benefit claims, maintaining confidential personnel files, and supporting company engagement initiatives. Success in this position requires high organizational discipline, proficiency in HRIS platforms and analytical spreadsheets 📈, strict personal data confidentiality 🔒, and exceptional interpersonal communication skills! 🚀
Qualifications
🎓 Education: Bachelor's degree or Diploma in Human Resource Management, Psychology, Business Administration, or a related discipline. 💼 HR Operations & Talent Coordination: 1–3 years of progressive experience supporting human resource administration, talent acquisition, employee onboarding, or HR operations. 🎯 Talent Sourcing & Candidate Pipeline Management: Hands-on experience posting job requisitions, sourcing potential talent, screening candidate profiles, and organizing complex interview calendars. 📋 Employee Lifecycle & Onboarding Operations: Proven track record coordinating orientation schedules, handling new hire documentation, tracking probation review timelines, and managing structured offboarding routines. 💻 HRIS & ATS Platform Proficiency: Practical experience operating Human Resource Information Systems (HRIS) and Applicant Tracking Systems (ATS) (e.g., Workday, BambooHR, Darwinbox, LinkedIn Recruiter, or Zoho Recruit) 🛠️. 📊 Spreadsheet Analytics & Workforce Tracking: Intermediate-to-advanced skills in Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, and data validation) 📈 to maintain headcount trackers, recruitment metrics, and leave balance sheets. ⏱️ Attendance & Payroll Preparation: Solid understanding of auditing monthly attendance logs, tracking statutory leave types, and compiling claims summaries for seamless monthly payroll processing. 🔒 Data Governance & Confidentiality: High ethical standards, absolute discretion, and strict compliance with personal data privacy laws and statutory regulations (e.g., PDPA/GDPR) when handling confidential employee records. 🗣️ Communication & Employee Relations: Excellent written and verbal communication skills to interface effectively with stakeholders across all organizational levels and project a positive employer brand to candidates. 🌟 Professional Attributes: Sharp attention to detail, strong problem-solving skills, high emotional intelligence, excellent time management, and a dedicated passion for fostering a supportive workplace environment! ⚡

Work arrangement
Yes