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Remote | Full-Time
We are looking for a Technical VA with strong GoHighLevel and marketing automation experience to support the technical and operational side of a growing patient acquisition business serving Med Spas, IV Clinics, Wellness Practices, and similar businesses.
This is not a traditional administrative VA position.
We are looking for someone who is hands-on with GoHighLevel, CRM systems, workflows, automations, integrations, lead management and marketing technology. You will help build, configure, maintain and troubleshoot the systems that move leads from initial contact through qualification, follow-up and appointment booking.
The ideal candidate is highly organized, technically curious, proactive, and capable of taking an established process and implementing it independently.
What You'll DoGoHighLevel & CRM Management
You will be provided with the tools, resources, training, frameworks, SOPs and support needed to build and implement these systems successfully. You will not be expected to create everything from scratch without guidance. The goal is for you to learn the systems, understand how they work, and become increasingly independent in implementing and managing them.
Your responsibilities will include:
Build and configure GoHighLevel accounts and sub-accounts
Set up pipelines, opportunity stages and lead management systems
Configure calendars, forms and surveys
Create and maintain tags, custom fields and triggers
Build and customize workflows and automations
Set up SMS and email follow-up sequences
Configure appointment reminders and lead nurture systems
Test workflows and troubleshoot issues
Maintain CRM data and system organization
You will have access to the resources and support necessary to develop into the technical owner of these systems over time.
Marketing Automation
Build automated lead follow-up and nurture systems
Connect different marketing and CRM tools
Work with platforms such as Make.com and Zapier
Troubleshoot automation failures and integration issues
Monitor whether data is moving correctly between systems
Identify opportunities to improve processes and automation
Client & Account Implementation
Help configure systems for new client accounts
Customize existing workflows and processes based on each client's business
Set up pipelines, calendars, forms and communication sequences
Test the complete lead-to-appointment journey before launch
Make ongoing updates and technical adjustments
Troubleshoot issues as they arise
Marketing Technology Support
You will also work with marketing infrastructure such as:
Meta Ads
Lead forms
Landing pages
Tracking and attribution
UTMs
CRM integrations
Conversion tracking
Lead routing
You do not need to be an expert Media Buyer, but you should understand how marketing campaigns connect with CRM and automation systems.
What We're Looking ForRequired
Strong hands-on experience with GoHighLevel
Experience with pipelines and opportunity management
Experience setting up calendars and appointment systems
Experience with SMS/email automation
Strong understanding of CRM systems
Experience troubleshooting automations
Strong attention to detail
Ability to follow SOPs while also thinking independently
Strong problem-solving skills
Ability to manage multiple projects/accounts
Excellent written and verbal communication
Strongly Preferred
Make.com experience
Zapier experience
Webhook experience
API/integration experience
Meta Ads experience
Landing page/funnel experience
Marketing automation experience
Lead generation experience
Experience working with Med Spas, wellness, healthcare, aesthetics or similar businesses
What Success Looks Like
You will help ensure that every lead moves through the intended customer journey smoothly:
Ad → Lead Capture → Qualification → Follow-Up → Appointment Booking → Reminders → CRM → Reporting
Your goal is to make sure the systems are properly configured, tested, functioning and maintained.
Over time, we want this person to become someone who can own the technical backend with minimal supervision.
Compensation
Competitive compensation based on experience.
Compensation & Growth
The first month will be approximately $2,000 USD during the initial probationary period. Once the probation period is successfully completed, compensation will be increased, with the opportunity for additional participation in the growth and success of the business based on performance and long-term fit.
Work arrangement
Yes
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