Administration Controller

Join Our Mission at Takealot Fulfilment Solutions | We Are TFS
Revolutionising e-commerce logistics in South Africa with cutting-edge technology and operational excellence. We deliver 30+ million orders annually, empowering businesses and driving economic growth.
Who We're Looking For:
Innovative, ambitious individuals ready to shape the future of e-commerce logistics. At TFS, "Uniquely You" meets "Powerfully Us", where your individuality strengthens our collective mission.
Reporting to the General Manager.
Your responsibilities will include:
Office Support
Diligently maintain and regularly update vehicle trip-sheets, ensuring precise recording of mileage, fuel consumption, and all maintenance activities for accurate record-keeping.
Support operations with timely coordination of vehicle repairs, servicing, and insurance renewals. Ensuring all fuel data is recorded and any anomalies is reported back to operations.
Collaborate closely with the finance department to track and manage expenses related to fleet management, ensuring accurate financial records.
Oversee the processing of all insurance claims within the stipulated period, ensuring timely resolution and compliance with insurance requirements.
Oversee record keeping and reporting of time and attendance, and ensure data is accurate.
Office Management
Ensure a clean, safe, and well-organized working environment through the application of 5S principles in office spaces.
Oversee the maintenance and repair of office equipment and furniture to ensure optimal functionality and a conducive work environment.
Monitor and replenish office supplies, including stationery and consumables, to support daily operations and maintain efficiency.
Coordinate and schedule facility repairs and maintenance, addressing issues promptly to ensure the continuous functionality of office spaces.
Manage office access control systems, maintaining accurate records of employee access for security and accountability.
Oversee the ordering of employee uniforms and coordinate the quality control of Personal Protective Equipment (PPE) to ensure safety compliance.
Vendor Management
Consistently evaluate vendor performance to ensure adherence to agreed-upon service levels and maintain high-quality standards.
Address any vendor-related issues or disputes promptly and efficiently to maintain smooth operations and positive vendor relationships.
Conduct vendor payments and efficiently upload and process invoices on the system, ensuring accurate and timely financial transactions.
Generate vendor Purchase Orders (POs) on the system and ensure that no invoices are carried over to the next month, maintaining financial accuracy.
Ensure the accurate processing of all monthly accruals, including those related to staff, rentals, and fuel expenses.
Attributes required:
Have a detailed understanding of warehouse management systems
Problem solving skills required
Possess excellent verbal and written communication skills for a demanding and customer focused working environment.
Possess excellent personal organisation and business administration skills in accordance with modern best practice methods.
Possess the ability to work productively, efficiently & effectively with initiative and drive under tight timescales and pressure whilst maintaining attention to detail and quality.
Possess the willingness to learn, improve and adapt.
Good team player, hard worker, willing to be flexible with a positive attitude Must be able to work as part of a multi-cultural team
Must be able to train staff
Qualifications:
Matric
Degree/Diploma in Supply Chain Management/Logistics/Business Administration/Finance
3 years in a logistics/supply chain/warehouse/financial institution working environment
People Management experience
Why Join TFS:
Purpose-driven impact: Transform lives through logistics innovation
Advanced technology: Work with cutting-edge systems in a fast-paced environment
Career growth: Thrive in an agile space that champions continuous improvement
Inclusive culture: Your unique perspective drives extraordinary results
At TFS, your growth is our growth. You'll be joining a team powered by Takealot Group's core values.
More than just a job, we offer:
A culture that celebrates individual uniqueness while championing the strength of togetherness. Be part of creating sustainable, scalable solutions that make a difference across South Africa's e-commerce landscape.
Takealot Fulfilment Solutions (TFS) is an Equal Opportunity Employer. Applicants from previously disadvantaged groups and people with disabilities will be given preference.