MEP Procurement Executive

Location: Mumbai / Gurgaon / Bangalore
Experience: 3–7 Years
Function: Procurement / Sourcing
Industry: Commercial Interiors / Design & Build
About Flipspaces
Flipspaces is a design-tech powerhouse transforming the way commercial spaces are designed and executed. Combining technology, design, manufacturing, and end-to-end project execution, we deliver large-scale commercial interiors for leading enterprises, startups, co-working operators, and global brands.
As we scale our project portfolio across India and international markets, we are building strong procurement capabilities to support faster, smarter, and more reliable project execution.
About the Role
We are looking for an MEP Procurement Executive to manage sourcing and procurement of Mechanical, Electrical & Plumbing (MEP) materials and subcontractors across multiple commercial interior projects.
The role combines technical MEP understanding with strong procurement and commercial skills, ensuring the right materials and services are sourced at the right price, quality, and time.
Key Responsibilities
MEP Sourcing & Vendor Management
Source MEP materials and subcontractors across Electrical, HVAC, Plumbing, Fire Fighting, and BMS categories.
Identify, evaluate, onboard, and manage MEP vendors across cities and project requirements.
Maintain and continuously develop a reliable MEP vendor network.
Track vendor performance across quality, pricing, delivery, and responsiveness.
Resolve vendor and supply-related issues and escalate performance concerns when required.
Procurement & Commercial Execution
Review Purchase Requisitions and verify BOQ alignment, specifications, and availability.
Float RFQs, collect vendor quotations, prepare comparative statements, and recommend vendors.
Negotiate rates and commercial terms to achieve competitive project pricing.
Raise and manage POs with accurate specifications, quantities, delivery schedules, and commercial terms.
Track PO confirmations and ensure timely delivery to project sites.
Coordinate with vendors and site teams to ensure materials reach site as per project schedules.
Rate Benchmarking & Cost Control
Maintain and regularly update MEP rate benchmarks across key categories and locations.
Compare vendor quotes against market benchmarks and project budgets.
Track actual procurement costs against BOQ estimates and flag potential overruns.
Support value-engineering initiatives through alternate brands and technically compliant material options.
Assist in rate-contract negotiations with key MEP vendors.
Documentation & Compliance
Maintain procurement documentation including PRs, RFQs, comparative statements, POs, GRNs, invoices, and delivery challans.
Coordinate material submittals and approvals with MEP and Quality teams before procurement.
Ensure goods received at site are inspected and documented through the GRN process.
Maintain updated vendor documentation including GST, PAN, licences, insurance, and banking details.
Prepare regular procurement status reports covering open PRs, POs, deliveries, and project costs.
Cross-Functional Coordination
Work closely with MEP Managers, Project Managers, APMs, site teams, Finance, and Procurement leadership.
Coordinate procurement schedules with project execution requirements.
Proactively identify risks related to long-lead items, vendor capacity, price fluctuations, and single-source dependencies.
Ensure procurement does not become a bottleneck for project execution.
What We're Looking For
3–7 years of experience in procurement/sourcing with significant exposure to MEP materials.
Experience in commercial interiors, construction, infrastructure, real estate, or project-based contracting preferred.
Working knowledge of Electrical, HVAC, Plumbing, Fire Fighting, and BMS systems.
Ability to understand technical specifications and coordinate with MEP engineers and vendors.
Strong experience in RFQs, vendor comparison, negotiations, rate benchmarking, and PO management.
Strong Excel and documentation skills with the ability to manage multiple projects simultaneously.
Highly organized, detail-oriented, and comfortable working in a fast-paced project environment.
Diploma/Degree in Electrical, Mechanical, Civil Engineering, or a related field preferred.
Experience in MEP subcontractor management will be an advantage.
Key Skills
MEP Procurement | Material Sourcing | Vendor Management | RFQ | Comparative Statements | Rate Negotiation | Rate Benchmarking | PO Management | GRN | MEP Subcontracting | Cost Control | Supply Chain Management | Excel | Multi-Project Procurement
Why Join Flipspaces?
Work on large-scale commercial interior projects for leading enterprises and global brands.
Build expertise across diverse MEP categories and complex project environments.
Work closely with Project, MEP, Finance, and senior Procurement teams.
Be part of a rapidly scaling design-tech organization transforming commercial interior execution.
Opportunity to grow with a company expanding across India and international markets.
If you have strong MEP procurement experience and thrive in a fast-paced, project-driven environment, apply now and be part of Flipspaces.

Work arrangement
No