Performing Arts Production Coordinator, Schwartz School of the Arts

Summary of Position
The Performing Arts Coordinator is focused on coordinating and implementing programs across the performing arts. This includes coordinating the scheduling, development, and production of events: facilitation of performances, concerts, and other arts programming, on-campus and off-campus, locally, regionally, nationally, and internationally. Primary contact for the promotion and execution of events hosted by or participated in by programs within the Schwartz School of the Arts. This is a .833 position (full-time over 10 months, with two full months off during the summer) and is fully benefits-eligible).
Primary Responsibilities
Coordinate promotion, ticketing, marketing, and event support for performing arts events, including developing timelines, identifying target audiences, producing promotional materials and programs, and maintaining website and social media content.
Maintain the annual performing arts calendar and coordinate event programming, scheduling, and space planning with stakeholders, campus calendars, and internal Events teams.
Coordinate complex department and event activities, including juries, auditions, meetings, travel, conferences, residencies, Advent Vespers, theater performances, Honor Band, and other annual events.
Manage event logistics, including venue and performer contracts/requests, volunteers, box office scheduling and staffing, equipment and locker storage, inventory, and purchasing supplies and equipment as needed.
Additional Responsibilities
Coordinate and collaborate with faculty and support staff in the various art disciplines of Music, Art & Design, Theater, Film and Creative Writing.
provide logistical support for recruitment efforts across all arts disciplines. This includes scheduling on and off-campus arts activities, masterclasses, and faculty appearances.
Research, connect, and collaborate with recruitment events, including high schools.
Assist with school and department-wide communications.
All other duties as apparent or assigned by supervisor(s).
Work Environment and Physical Demands
A typical work environment is an office environment: Repetitive arm, hand, and finger motions. Regular computer keyboard, mouse and monitor use. Regular use of the telephone.
Infrequent carrying of up to 125lbs.`
Noise level extremes: music ensemble volume levels may be high at times.
Long or irregular hours: events take place during weekends and evenings.
Travel with students, faculty and/or staff during performances and tours.
Minimum Qualifications
High School Diploma or GED equivalent; two (2) years of specialized/formal education beyond High School or equivalent preferred.
Minimum of three (3) years of related professional experience.
Preferred Qualifications
Bachelors degree in the Arts.
Documented experience with project management, planning, and/or organizing large-scale events.
Documented experience with budgeting and financial planning within the scope of a project.
Background in the performing arts.
Knowledge, Skills, Abilities
Knowledge of Computer software: Microsoft Office and/or Google Suite and Salesforce.
Knowledge and/or experience in urban education.
Ability to lead/teach and mentor others.
Ability to work effectively and collaboratively in an inclusive work environment.
Ability to be attentive to details, be accurate, be precise.
Ability to provide great customer service skills.
Ability to work effectively in a team environment; and work independently with little supervision.
Ability to reason/analyze and demonstrate patience, understanding.
Ability to show initiative; organize workflow; manage one or more projects; and handle frequent interruptions.

Employment type
Full-time

Work arrangement
No