AP/AR Clerk

Job Description
Job Overview
We are looking for an AP/AR Clerk to handle high-volume accounts payable and accounts receivable processing for a third-party logistics company. The role covers roughly 1,100 shipments a month, and each one creates both a carrier bill to pay and a customer invoice to send. You will process incoming vendor bills, invoice customers, and resolve the exceptions that automation can't handle, all inside the company's transportation management system (TMS). This position supports USA- and Canada-based companies.
About The Company
The company is a third-party logistics provider based in the southeastern United States, backed by more than 50 years of combined experience in freight management. It arranges full truckload shipments and manages transportation and logistics for businesses that need reliable, on-time freight. The company focuses on consistent pricing, lower overall costs, and simpler logistics for its customers, and it treats every client relationship as a long-term partnership.
Ideal Candidate
You are a fast, accurate processor who does well with high transaction volume and spots discrepancies before they turn into problems. You have AP/AR experience, ideally in logistics, freight, or another transaction-heavy business, and you learn new software quickly. You work independently, keep the queue moving without being reminded, and communicate clearly with the internal team by email every day.
Key Responsibilities
Accounts Payable
Receive and process carrier and vendor bills sent by EDI or as email attachments
Match bills to loads, rate confirmations, and proof of delivery before approving payment
Enter and code payables accurately in the TMS and flag rate or accessorial discrepancies
Keep vendor records and payment status current
Accounts Receivable
Create and send customer invoices for completed shipments, with the required supporting documents
Track open receivables and follow up on past-due or disputed invoices
Apply payments and reconcile customer accounts in the TMS
Exception Handling and Document Processing
Work the items that automated workflows flag or can't finish, such as missing paperwork, mismatched amounts, and duplicate bills
Review, rename, and attach shipping and billing documents to the correct loads
Escalate unresolved issues to the right team member and see them through to closure
Communication and Reporting
Respond to carrier and customer billing questions through a company email account
Coordinate daily with operations staff to confirm load details and billing status
Send an end-of-day summary of volume processed, open exceptions, and blockers
Support the outside bookkeeping firm with clean, accurate transaction data
Technical Skills
Skill Sets Required / Preferred
Hands-on AP/AR processing, including three-way matching, invoicing, and payment application
Experience with a TMS or ERP system; familiarity with TAI (Transportation Applied Intelligence), McLeod, MercuryGate, or similar freight platforms is a strong plus
Comfortable with EDI documents and digital document management
Working knowledge of Google Workspace, especially Gmail, Sheets, and Drive
Familiarity with QuickBooks or similar accounting software (preferred)
Soft Skills
High accuracy and attention to detail at volume
Strong written English for professional email correspondence
Self-directed, with steady output and the ability to prioritize a busy queue
Problem-solver who can trace a discrepancy to its source
Quick learner who adapts to new systems and processes
Experience & Education
2+ years of experience in accounts payable, accounts receivable, or billing
Experience in freight, logistics, trucking, or brokerage billing is a strong plus
Degree or certification in Accounting, Finance, or Business Administration preferred, or equivalent experience
Training on the company's TMS will be provided during onboarding

Work arrangement
Yes