Administrative Manager

Position: Administrative Manager
Department: Administration / Facility Management
Location: Bengaluru, Karnataka
Employment Type: Full-Time
About the Role
Q TECHNOLOGY PRIVATE LIMITED is looking for an experienced and responsible Administrative Manager to oversee day-to-day administrative, facility, security, and support operations. The ideal candidate should have strong coordination, vendor management, people management, and problem-solving skills to ensure smooth and efficient workplace operations.
Key Responsibilities
1. General Administration
Manage and coordinate day-to-day administrative activities.
Ensure smooth functioning of office, factory, warehouse, and other facilities.
Maintain administrative records, registers, and documentation.
Coordinate with management and different departments for operational requirements.
Handle administrative issues and resolve them in a timely manner.
2. Inward / Outward & Outpass Management
Manage Input / Output (Inward & Outward) materials and documentation.
Maintain material movement records and registers.
Monitor employee, visitor, material, and asset outpass procedures.
Coordinate with security and concerned departments for material movement.
Ensure proper authorization for all inward and outward movements.
3. Security Management
Supervise security personnel and security-related activities.
Manage visitor entry and exit procedures.
Monitor security registers, access control, and material movement.
Coordinate with security agencies and ensure proper deployment of security staff.
Handle security-related incidents and escalate critical matters to management.
4. Food & Transport Management
Coordinate employee food/canteen requirements.
Monitor food quality, hygiene, vendor performance, and timely service.
Manage employee transportation and transport vendors.
Coordinate vehicle schedules, routes, and transportation requirements.
Maintain transport-related records and resolve employee concerns.
5. Housekeeping & Facility Management
Supervise housekeeping staff and ensure workplace cleanliness.
Monitor hygiene, sanitation, waste management, and common areas.
Coordinate facility maintenance, repairs, electrical, plumbing, and other requirements.
Ensure proper upkeep of office, factory, warehouse, and employee facilities.
6. Stationery & Office Supplies
Maintain stationery and office consumables inventory.
Raise purchase requests and coordinate with vendors.
Monitor stock levels and ensure timely availability of essential items.
Maintain proper records of issue and usage.
7. Worker / Manpower Coordination
Coordinate with workers, support staff, housekeeping, security, and other manpower.
Monitor attendance, deployment, and daily requirements of support staff.
Coordinate with contractors and manpower agencies where applicable.
Address operational concerns and escalate employee/workforce issues when required.
8. Landlord & Vendor Coordination
Coordinate with landlords/property owners regarding facility-related matters.
Manage relationships with housekeeping, security, transport, food, maintenance, and other vendors.
Follow up on service quality, invoices, renewals, and agreements.
Negotiate and coordinate service requirements with vendors under management guidance.
9. First Aid & Employee Welfare
Ensure availability of first-aid kits and essential medical supplies.
Coordinate basic employee welfare and emergency support requirements.
Maintain emergency contact information and support emergency situations.
Coordinate with hospitals/medical facilities whenever required.
10. Asset & Facility Records
Maintain records of company assets, equipment, furniture, keys, and other administrative items.
Monitor allocation and movement of company assets.
Support periodic physical verification of assets.
Coordinate repairs, replacements, and maintenance.
11. Compliance & Safety Coordination
Support implementation of workplace safety and administrative procedures.
Maintain relevant statutory, safety, and facility-related records.
Coordinate fire safety, emergency preparedness, and periodic safety checks.
Ensure required licenses, certificates, and facility documents are tracked and renewed on time.
12. Additional Responsibilities
Organize meetings, events, employee engagement activities, and company functions.
Coordinate travel, accommodation, and local arrangements whenever required.
Manage courier, postal, and dispatch activities.
Support new-joiner facility requirements such as seating, ID cards, access, and basic arrangements.
Prepare administrative MIS reports and submit periodic updates to management.
Handle urgent administrative requirements and provide timely operational support.
Perform any other administrative and facility-related responsibilities assigned by management.
Requirements
Qualification: Any Bachelor's Degree.
Experience: 3–7 years of experience in Administration / Facility Management / General Administration.
Strong vendor and manpower coordination skills.
Good communication and interpersonal skills.
Ability to manage multiple administrative activities simultaneously.
Good knowledge of MS Office / Excel and administrative documentation.
Strong problem-solving and negotiation skills.
Ability to coordinate with employees, vendors, security, workers, landlords, and management.
Should be organized, responsible, proactive, and capable of handling day-to-day operational challenges independently.
Preferred Skills
Administration | Facility Management | Vendor Management | Security Management | Housekeeping | Transport Coordination | Canteen Management | Manpower Coordination | Inventory & Stationery | Asset Management | Workplace Safety | MIS Reporting
What We Offer
Professional and growth-oriented work environment
Opportunity to manage end-to-end administrative operations
Career growth and learning opportunities
Exposure to facility and operational management
E-MAIL: hr_blr@qtechno.net

Work arrangement
No