Remote Scheduling Coordinator

Careerscape is recruiting on behalf of our client for an entry-level Remote Scheduling Coordinator to join their remote team. This is a great opportunity for an organized, detail-oriented self-starter to build a career in operations and administrative support while helping a growing organization keep its calendars, appointments, and resources running smoothly.
Day to day, you will spend your time juggling calendars, confirming appointments, and communicating with clients, staff, and vendors to make sure everyone is in the right place at the right time. People who thrive in this role are natural multitaskers who stay calm when schedules shift last minute, enjoy problem-solving, and take pride in being the dependable point of contact who keeps operations on track.
COMPENSATION
The salary range for this role is $62,000 - $85,000 per year, based on experience and qualifications.
Additional compensation and benefits details will be shared during the hiring process.
Responsibilities
Coordinate and maintain daily schedules for staff, clients, or resources
Field incoming calls and emails to book, confirm, and reschedule appointments
Communicate schedule changes promptly to all affected parties
Maintain accurate records in the scheduling and calendar management system
Monitor multiple calendars simultaneously to prevent conflicts and overlaps
Follow up with clients and staff to confirm upcoming appointments
Assist with onboarding new clients or staff into the scheduling workflow
Track cancellations, no-shows, and rescheduling trends and report findings
Support the broader operations team with administrative tasks as needed
Escalate scheduling conflicts or urgent issues to the appropriate manager
Requirements
High school diploma or equivalent required, associate degree preferred
Prior scheduling, dispatch, or administrative experience is a plus but not required
Strong verbal and written communication skills
Excellent organizational skills and attention to detail
Comfortable using calendar software, spreadsheets, and basic office applications
Ability to multitask and prioritize in a fast-paced remote environment
Reliable internet connection and a quiet home workspace
Strong customer service mindset and a professional phone manner
Ability to work independently while meeting team deadlines
Benefits
Medical, dental, and vision insurance
401k retirement plan with company match
Paid time off and paid holidays
Fully remote position with flexible scheduling options
Home office equipment stipend
Paid training and onboarding program
Opportunities for growth into operations or office management roles
Employee assistance program
Collaborative and supportive virtual team culture
ABOUT CAREERSCAPE
Careerscape is a staffing and recruiting firm connecting talented professionals with employers across administration, operations, healthcare, finance, technology, customer support, and professional services.
APPLICATION NOTICE
Careerscape is supporting the hiring process for this client opening. By applying, you agree that Careerscape may review your application, contact you regarding this opportunity, and share your information with the hiring client for consideration.
Careerscape may also contact you regarding future opportunities that align with your qualifications.
EQUAL OPPORTUNITY STATEMENT
Careerscape and its hiring partners are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law.
FOR EMPLOYERS
Careerscape is a staffing and recruiting firm connecting professionals with leading employers. We fill critical roles through Direct Hire, Contract Staffing, Temporary Staffing, and Executive Search — each backed by industry-specialized recruiters. For support for your business, visit cs-recruiters.com/hire-talent/.

Work arrangement
Yes