Human Resources Assistant

About The Company
SIU Medicine is a leading academic health sciences center dedicated to advancing healthcare through innovative research, comprehensive education, and exceptional patient care. Committed to fostering a collaborative environment, SIU Medicine strives to improve the health and well-being of the communities it serves. As part of Southern Illinois University School of Medicine, the organization emphasizes diversity, inclusion, and continuous learning, ensuring its team members are supported in their professional growth and development.
About The Role
The Office of Human Resources at SIU Medicine is seeking a dedicated Administrative Support professional to provide essential administrative assistance within the HR department. This role involves managing a variety of tasks in a fast-paced environment, requiring excellent organizational skills, attention to detail, and the ability to handle confidential information with integrity. The incumbent will serve as a frontline representative, greeting visitors, supporting HR functions, and ensuring smooth daily operations. The position offers an opportunity to contribute to a dynamic team, supporting HR initiatives, onboarding processes, and administrative projects that uphold the organization’s mission of excellence in healthcare education and service.
Qualifications
High school diploma or equivalent required.
Any combination totaling at least one (1) year (12 months) of experience in human resource administration, business administration, or a closely related field. Coursework in these areas is also acceptable, with 30 semester hours equating to one year of experience.
Experience performing basic human resource, payroll, or general office support duties preferred.
Strong organizational and multitasking skills, with the ability to prioritize changing demands effectively.
Excellent communication skills, both written and verbal.
Proficiency in MS Office Suite, including Word, Excel, and Outlook.
Ability to maintain confidentiality and handle sensitive information discreetly.
Detail-oriented with a focus on accuracy and efficiency.
Responsibilities
Provide front desk coverage by greeting visitors professionally and courteously, offering assistance, and directing inquiries appropriately.
Screen and refer calls and visitors in a respectful, welcoming manner, ensuring all interactions reflect the organization’s standards of service.
Handle incoming mail and emails, sorting and prioritizing correspondence while maintaining confidentiality.
Research, compile, and analyze data to support HR projects and initiatives.
Perform routine data entry, queries, updates, and maintenance within HR databases and records systems.
Support the maintenance of personnel files, including scanning, organizing, and ensuring record retention compliance.
Assist with processing and tracking pre-employment screenings, background checks, and related documentation.
Coordinate scheduling of appointments, maintain shared calendars, and support onboarding activities for new employees, temporary workers, and volunteers.
Create and manage electronic personnel files, prepare onboarding packets, and verify necessary documentation such as I-9 forms.
Track temporary employee end dates and assist with processing separations when applicable.
Collaborate with administrative staff to order office supplies and ensure the smooth operation of HR functions.
Complete employment verifications promptly within two business days of request.
Support HR leadership by scheduling meetings, drafting correspondence, distributing documents, and managing communication tasks.
Assist with special projects and miscellaneous administrative tasks as assigned to support the department’s goals.
Benefits
SIU Medicine offers a comprehensive benefits package designed to support the health, well-being, and professional development of its employees. Benefits include competitive health insurance plans, retirement savings options, paid time off, and professional growth opportunities. Employees also have access to wellness programs, tuition assistance, and a supportive work environment that encourages work-life balance. The organization values its team members and invests in their success, fostering a culture of continuous improvement and collaboration.
Equal Opportunity
SIU Medicine is an equal opportunity employer committed to fostering an inclusive environment for all employees and applicants. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We promote diversity and equal opportunity in all aspects of employment and are dedicated to creating a workplace where everyone can thrive and contribute to our mission of excellence in healthcare education, research, and patient care.

Work arrangement
Yes