Des-Case Office Manager

Be the Heart of Our Workplace
We are seeking a highly organized, service-focused, and proactive Office Manager to support our leadership team while ensuring the smooth daily operation of our office environment. This is a unique opportunity for an administrative professional who enjoys variety, thrives on building relationships, and takes pride in creating an exceptional experience for employees, visitors, customers, and business partners.
As our Office Manager, you'll be at the center of keeping our workplace running smoothly while helping create a positive experience for employees, customers, vendors, candidates, and visitors. You will oversee daily office operations, coordinate meetings and events, manage office resources and facilities, and serve as a key point of contact across the organization.
In this role, you will serve as a trusted partner to company leaders, a resource for employees, and a key contributor to the overall success of the organization.
What You'll Do
In this role, you will:
Manage office operations, supplies, equipment, vendor relationships, and facility needs across multiple buildings.
Coordinate meetings, schedules, travel arrangements, presentations, reports, and other administrative activities for company leaders and teams.
Welcome visitors, candidates, customers, and vendors while ensuring a professional and positive experience.
Organize company events, employee celebrations, volunteer activities, town halls, and other engagement initiatives.
Support onboarding activities and help connect employees with the resources they need.
Coordinate customer visits, operational meetings, travel logistics, meals, and special projects as needed.
Maintain records, documentation, meeting notes, and operational materials while ensuring accuracy and confidentiality.
Serve as a trusted resource who anticipates needs, solves problems, improves processes, and helps teams work more efficiently.
Build positive relationships across all levels of the organization and provide exceptional service to both internal and external stakeholders.
What We're Looking For
Required Qualifications
High school diploma or equivalent.
Three or more years of experience in office management, administrative support, or a related role.
Strong organizational, planning, and multitasking skills.
Excellent written and verbal communication skills.
High attention to detail and the ability to manage confidential information with discretion.
Proficiency with Microsoft Office and other business productivity tools.
Ability to work independently, prioritize competing demands, and maintain a strong customer service focus.
Preferred Qualifications
Associate's or Bachelor's degree in Business Administration or a related field.
Experience supporting leaders, coordinating company events, or managing travel and meeting logistics.
Experience in a manufacturing or operations environment.
Notary Public certification or willingness to obtain certification.
Key Competencies
Organization and prioritization
Customer service orientation
Communication and relationship building
Attention to detail
Confidentiality and professionalism
Initiative and problem-solving
Adaptability and flexibility
Event and project coordination
Continuous improvement mindset
Ability to manage multiple priorities in a fast-paced environment
About Des-Case
Des-Case Corporation, a Timken company, is a global leader in reliability solutions for industrial equipment. Since 1983, we've helped customers improve equipment reliability through innovative contamination control, lubrication management, and predictive maintenance solutions.
Headquartered in Goodlettsville, Tennessee, just outside Nashville, our patented and trademarked products are used by some of the world's largest companies and are distributed worldwide through an extensive network of distributors and OEM partners.
We're proud to have been recognized as one of Tennessee's Top Workplaces seven times in the past eight years, reflecting our commitment to creating an exceptional employee experience.
Learn more at www.descase.com
See What a Career at Des-Case Looks Like
https://www.youtube.com/watch?v=8w7aW0Bmm5Y
Equal Opportunity & Additional Information
Des-Case is committed to creating an inclusive workplace where employees can thrive and contribute their best work. We value diverse backgrounds, experiences, and perspectives.
The statements contained herein describe the general nature and level of work performed and are not intended to be an exhaustive list of all responsibilities, duties, or qualifications required. Responsibilities may change based on business needs. This job description does not constitute a contract of employment.
Join us and help build the quality systems, processes, and people that keep industry running reliably around the world.