Office Specialist

Initial Posting Date:
09/28/2026
Application Deadline:
10/05/2026
Agency:
Department of Transportation
Salary Range:
$3,515 - $4,738
Position Type:
Employee
Position Title:
Office Specialist
Job Description:
Office Specialist 2 – Office Specialist
Oregon Department of Transportation
Delivery and Operations Division – Region 4
Headquarters / Administrative Unit
Bend
The role:
We’re looking for an office specialist in Bend who will provide administrative and customer service support for Region 4: central Oregon. In this role, you’ll work closely with other administrative staff to assist region and maintenance districts and to ensure the smooth flow of services between crews and headquarters. Apply today!
We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.
Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.
A day in the life:
Perform receptionist, administrative and clerical duties for the region office.
Assist with timekeeping, invoicing and contract administration.
Make travel arrangements.
Manage calendars and schedule meetings, conference rooms and vehicles.
Order supplies and equipment, manage inventories and process mail.
Process and maintain records.
Answer questions and direct inquiries from the public.
Assist with hiring processes and prepare paperwork for personnel actions and position updates.
Work is performed in an office environment and may require occasional overtime and travel.
To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov.
What’s in it for you:
Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.
The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
Public Service Loan Forgiveness opportunity!
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Minimum qualifications:
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
OR
An associate degree in any field.
OR
An equivalent combination of education and experience.
What we’d like to see:
If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.
Proficiency with office technology such as Microsoft Office (Word, Outlook, Excel), Adobe, SharePoint, accounting and other software.
Basic financial and administrative knowledge or experience.
Experience preparing and processing certified mail using online postal tools.
Experience scheduling, coordinating and planning meetings.
Experience communicating effectively verbally and in writing with different individuals.
Effective time management skills.
How to apply:
Complete the following required steps:
Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.
Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under th