Legal Executive Virtual Assistant

Compensation & Benefits:
Starting Rate: $7 - $8/hour
Health Allowance
Retention bonus
Performance-based pay raises (Month 3, Year 1 and 2)
About the Role
We are seeking an exceptionally tenured, high-performing Executive Assistant (Legal industry) to provide high-level C-suite support and streamline day-to-day operations. In this role, you will act as the primary operational force—managing executive workflows, legal document generation, high-priority inbox/calendar triage, and property management vendor coordination.
Key Responsibilities
1. Legal Workflow & Document Execution
Handle primary data input, legal document drafting, and advanced word processing.
Accurately transcribe audio dictations into polished, executive-ready legal documents.
Utilize AI legal tools (Spellbook) to research legal questions, extract insights, and format findings into final documents for printing and distribution.
2. Executive Inbox & Calendar Management
Access and review the executive inbox daily, delivering a prioritized task and email digest by 10:00 AM.
Draft and send professional correspondence on behalf of the executive.
Proactively manage complex scheduling, appointments, and calendar conflicts.
3. Inbound Call Screening & Lead Triage
Serve as the first point of contact for incoming inquiries and client calls.
Screen, qualify, and triage inquiries to determine urgency and business fit before escalating to the executive.
4. Property Vendor & Operations Coordination
Serve as the main point of contact for property vendors (e.g., handymen, plumbers, landscapers) to manage scheduling and on-site dispatching.
Liaise directly with the office accountant regarding incoming bills and vendor invoices.
Log into rental portals daily to manage tenant maintenance requests and qualify incoming rental leads using established criteria.
Qualifications & Requirements
Experience: 2+ years of experience as an Executive Assistant, Senior Legal Assistant, or Operations Coordinator supporting C-level executives or Senior Partners.
Tech Savviness: Strong familiarity with AI tools in business/legal workflows (experience with Spellbook or similar legal AI software is a major plus).
Microsoft Office Mastery: Advanced proficiency (top 10%) in MS Word (formatting, document generation) and MS Excel (data management, tracking).
Communication Skills: Exceptional verbal and written communication with an eagle eye for detail, proofreading, and spelling.
Proactivity & Autonomy: Proven track record of ramping up quickly, anticipating executive needs, and exercising sound judgment in screening leads and prioritizing tasks.

Work arrangement
Yes