US Accounting -Accounts Payable Executive

Job Description :
Job Summary
We are looking for a detail-oriented Accounts Payable Executive – US Accounting to manage vendor invoices, outgoing payments, reconciliations, and AP-related accounting activities for the US process.
The ideal candidate should have strong knowledge of US Accounts Payable, invoice processing, three-way matching, vendor reconciliation, payment processing, and month-end closing. The role requires excellent attention to detail and the ability to communicate effectively with US-based vendors, clients, and internal stakeholders.
Key Responsibilities
Accounts Payable Management
Review, verify, and process vendor invoices accurately and within defined timelines.
Ensure invoices comply with company policies and approval requirements.
Perform three-way matching of Purchase Orders, receiving reports, and vendor invoices.
Maintain accurate AP records and ensure timely processing of vendor payments.
Monitor Accounts Payable aging and ensure timely settlement of outstanding balances.
Identify opportunities to utilize available vendor discounts.
Payment Processing
Schedule and process payments for US vendors through:
ACH
Wire Transfers
Electronic Payments
Check Runs
Ensure payments are processed accurately and within agreed payment terms.
Maintain proper approval trails and payment documentation.
Vendor Management & Reconciliation
Communicate with US vendors through email and calls to resolve invoice discrepancies and payment-related queries.
Follow up with internal teams for missing documentation and approvals.
Perform regular vendor statement reconciliations.
Investigate and resolve differences between vendor statements and accounting records.
Maintain strong vendor relationships through timely and professional communication.
Month-End & Accounting Support
Assist with month-end closing activities.
Prepare and record expense accruals.
Perform AP ledger reconciliations.
Ensure outstanding invoices and liabilities are properly accounted for.
Support the finance team with AP-related reports and analysis.
Compliance & Documentation
Maintain accurate digital records of AP transactions and supporting documents.
Maintain vendor tax documentation, including W-9 and W-8 forms.
Ensure proper approval documentation and audit trails are maintained.
Support internal and external audits by providing required AP records, reports, and documentation.
Required Skills & Competencies
Strong understanding of US Accounts Payable and accounting processes.
Good knowledge of US accounting principles and sales tax concepts.
Hands-on experience with invoice processing and three-way matching.
Strong understanding of AP aging, vendor reconciliation, and payment processing.
Experience handling US vendors and international stakeholders.
Strong analytical and problem-solving skills.
Excellent attention to detail and accuracy.
Strong written and verbal English communication skills.
Advanced knowledge of MS Excel.
Ability to work independently and manage multiple priorities.
Qualifications & Experience
Bachelor's degree in Accounting, Finance, Commerce, or a related field.
1–3 years of experience in Accounts Payable, US Accounting, or a similar accounting role.
Experience in a US Accounting / KPO / BPO / Accounting Outsourcing environment will be preferred.
Experience with ERP/accounting platforms such as NetSuite, Salesforce, or similar systems is preferred.
Experience working with US vendors or clients will be an added advantage.
Preferred Candidate Profile
The ideal candidate should be:
Detail-oriented and highly organized.
Strong in US AP processes and vendor accounting.
Comfortable handling invoice volumes and payment deadlines.
Confident in communicating with US vendors and internal stakeholders.
Proactive in identifying and resolving discrepancies.
Strong in reconciliation and documentation.
Comfortable working permanently in the US night shift.
Able to work effectively in a fast-paced, process-driven environment.
Experience : 1 - 3
Timing : 6:00 PM – 3:30 AM
Working Shift : Day Shift (Onsite)
Job Type : Full Time
Category : US Accounting
Salary : Best in industry
Skills : Excellent Communication,US Accounting
Keywords : US Accounts Payable | US AP | Invoice Processing | Three-Way Matching | Purchase Orders | Vendor Management
Interested candidates kindly share your resume on hireforce@vrecruitfirst.com or WhatsApp on 9898297925

Work arrangement
No