Bookkeeper

About The Company
Charles Kirchner And Son Inc is a reputable company dedicated to providing quality lumber and building materials to our valued customers. With a strong commitment to excellence and community engagement, we have established ourselves as a trusted name in the industry. Our company prides itself on maintaining high standards of service, integrity, and professionalism, ensuring that every customer receives personalized attention and top-tier products. Located in Charleston, IL, we serve both residential and commercial clients, supporting their construction and renovation needs with a wide range of products and expert advice.
About The Role
We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This full-time, in-person position is based at our lumberyard in Charleston, IL. The successful candidate will play a vital role in supporting the Store Manager, lumberyard employees, and customers by managing essential administrative tasks efficiently and accurately. While the position is primarily located at the lumberyard, the Administrative Assistant will report directly to the Store Manager and collaborate closely with the corporate office team at KBC Headquarters. This role offers an excellent opportunity for individuals seeking to develop their administrative skills in a dynamic and supportive environment.
Qualifications
The ideal candidate will possess a high school diploma or equivalent and demonstrate previous experience in administrative support and order processing. Strong organizational skills and meticulous attention to detail are essential. Familiarity with tools such as Microsoft Word, Excel, and accounting software like Bistrack is preferred but not mandatory. A basic understanding of bookkeeping functions, including accounts payable and receivable, will be advantageous. The candidate should have excellent communication skills, the ability to work under deadlines, and a willingness to learn and adapt. Physical ability to lift up to 50 pounds and perform routine office tasks is required. Candidates must be team players, proactive, and capable of handling multiple priorities efficiently.
Responsibilities
Preparing daily bank deposits, reconciling bank statements, and ensuring timely deposits to the bank.
Processing invoices accurately and promptly, adhering to discounts and payment terms.
Organizing and filing incoming delivery tickets, transfer documents, and other records systematically.
Receiving and entering incoming inventory data from vendors and other stores into the point-of-sale system.
Managing customer accounts by processing payments, applying payments correctly, and reviewing delinquent accounts.
Tracking and documenting donations throughout the year for record-keeping and reporting purposes.
Providing occasional coverage at the sales counter, assisting customers, and supporting sales team efforts when needed.
Submitting invoices for payment in accordance with check run schedules, ensuring all procedures (purchase order numbers, vendor selection, ledger coding) are correctly followed.
Reviewing sales tax transactions daily to verify accuracy and compliance.
Handling general office duties such as filing, answering phones, and supporting administrative functions.
Collaborating daily with the corporate office team to ensure smooth operations and communication.
Performing additional duties as assigned by the Store Manager or leadership team to support store and company goals.
Benefits
We offer a comprehensive benefits package designed to support our employees' health, financial security, and work-life balance. Eligible employees will receive a 401(k) plan with company matching contributions, health insurance coverage, dental and vision plans, and life insurance. Additional benefits include Health Savings Accounts (HSA) and Health Reimbursement Accounts (HRA) to help manage healthcare costs. We also provide supplemental insurance options, paid time off, and opportunities for professional development. Our benefits are structured to promote overall well-being and job satisfaction, making this an excellent opportunity for those looking to grow their careers within a supportive environment.
Equal Opportunity
Charles Kirchner And Son Inc is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, disability, or any other protected characteristic. All employment decisions are made based on qualifications, merit, and business needs. We encourage applicants from all backgrounds to apply and look forward to welcoming individuals who are eager to contribute to our team’s success.

Work arrangement
Yes