Procurement Coordinator

Position Summary
The Procurement Coordinator supports purchasing operations for both the ski resort and hotel divisions by ensuring timely, cost‑effective sourcing of goods, supplies, and services. Working within the Coupa, this role manages purchase orders, vendor communication, and inventory tracking to keep operational departments stocked and functioning smoothly. The Procurement Coordinator helps maintain high service standards by coordinating purchasing workflows that meet the unique needs of mountain operations and hospitality environments. This position reports to the Senior Director of Procurement.
The hourly pay range for this position is $24.50-29.00. Actual pay will be dependent on budget and experience.
Job Posting Deadline
Applications for this position will be accepted until October 19, 2026.
Essential Job Functions/Key Job Responsibilities
Process purchase requests and generate purchase orders in accordance with company policies and spending guidelines
Coordinate with department leaders across resort and hotel operations to identify purchasing needs and timelines
Communicate with vendors to obtain quotes, confirm pricing, track shipments, and resolve delivery issues
Maintain accurate purchasing records, documentation, and data entry within procurement systems
Monitor inventory levels and assist with stock replenishment for key operational categories such as F&B, housekeeping, retail, and mountain supplies
Support vendor onboarding, ensuring proper completion of agreements, compliance documents, and account setup
Assist in negotiating pricing, order quantities, and delivery schedules under the guidance of procurement leadership
Verify receipts of goods and review invoices for accuracy before submitting for payment processing
Help coordinate seasonal ordering cycles
Prepare purchasing reports and updates to support forecasting, budgeting, and departmental planning
Maintain positive working relationships with internal teams, external vendors, and logistics partners
Identify opportunities to streamline purchasing workflows and recommend improvements to enhance efficiency
Performs other related tasks as assigned
Education & Experience Requirements
High school diploma or equivalent required; associate’s or bachelor’s degree in Business, Supply Chain, or Hospitality preferred
1–2 years of purchasing, inventory management, administrative support, or hospitality operations experience
1+ years of experience using Coupa strongly preferred
Experience working in resort, hotel, or multi‑department operational environments preferred
Knowledge, Skills & Abilities
Understanding of supply chain and inventory management systems
Strong communication skills, using various channels (oral, written, presentations) to various internal and external audiences
Ability to collaborate with internal and external groups and individuals effectively
Proficient computer skills including working knowledge of Coupa and Microsoft Suite to include Word, Excel, PowerPoint etc.
Proficient understanding of logistics operations, inventory management, and purchasing processes
Must possess the ability to work independently and thrive in a constantly changing environment
Strong reliability, collaboration and interpersonal skills
Proficiency in planning, managing, and executing projects within scope and deadlines
Excellent organizational and multi-tasking, with a keen eye for detail
Ability to work in a fast‑paced environment with seasonal demands and shifting operational priorities

Employment type
Full-time

Work arrangement
No