Office Coordinator

Initial Posting Date:
10/08/2026
Application Deadline:
10/15/2026
Agency:
Department of Transportation
Salary Range:
$3,515 - $4,738
Position Type:
Employee
Position Title:
Office Coordinator
Job Description:
Office Specialist 2 – Office Coordinator
Oregon Department of Transportation
Delivery & Operations Division – Maintenance & Operations Branch
Wireless Communications Section / Administrative Services
Salem
The role:
Join our team as the office coordinator where you will provide a variety of technical, and administrative assistance to the Wireless Communications Section. You will provide internal office support on day-to-day administrative operations, work with expenditure accounts in the TEAMS accounting systems, reconcile accounts for payment, and coordinate with other administrative staff to ensure effective and timely administrative service delivery. Apply today!
We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.
Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.
A day in the life:
Provide administrative assistance to the Wireless Communications Section.
Manage records, filing systems and documentation for vendor payments, accounts receivable, equipment expenditures and inventory.
Activate direct bill accounts and process travel reimbursements, ensuring compliance with agency financial standards.
Enter, verify and correct commercial vendor repair invoice data in the Fleet Information Management
System (FIMS).
Prepare and submit periodic reports including equipment rental, mileage, usage, inventory and other
required operational reports.
Process invoice payments, reconcile vendor statements and resolve billing issues in alignment with ODOT accounting and purchasing procedures.
Assist with employee inquiries, payroll matters, benefits questions and general administrative guidance.
Operate and maintain office equipment and systems to assist with daily workflow and shop operations.
Work in a standard office environment with hybrid work optional – 2 to 3 days of in office work required.
To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov.
What’s in it for you:
Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.
The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
Public Service Loan Forgiveness opportunity!
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Minimum qualifications:
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;
OR
An associate degree in any field;
OR
An equivalent combination of education and experience.
Special qualifications:
This position requires a maximum 60 minute response time to 455 Airport Rd SE Building C, Salem, OR 97301 for emergency call-outs.
What we’d like to see:
If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.
Demonstrated organizational skills with consistent attention to detail in administrative and program related tasks.
Experience with records and information management including accurate data entry, data editing, document tracking and maintenance.
Proficient in computer