Information Technology System Administrator(SAAS/Asana)

Position: IT System Admin
Location:Sunnyvale CA
Engagement: Contract
What You’ll Do
● Own the overall Asana and Unito platform architecture and governance, including organization, teams, portfolios, projects, custom fields, templates, naming conventions, project/template standards, intake and approval processes for new configurations, and data hygiene practices.
● Partner with business stakeholders to deeply understand their processes, then translate requirements into opinionated, maintainable Asana solutions with clear ownership and SLAs.
● Design and implement scalable, cross-functional workflows in Asana using projects, templates, forms, rules, approvals, custom fields, and portfolios to support campaigns, launches, intake, and operational processes.
● Serve as the primary Asana admin and subject-matter expert, managing global settings, security controls, user provisioning/deprovisioning, and licensing.
● Build and maintain Asana automations and integrations using native capabilities and third-party tools (e.g., Workato, Zapier, or similar) to connect Asana with systems such as Slack, Google Workspace, email, Jira, Salesforce, GitHub, and internal tools.
● Collaborate closely with Enterprise Security and Identity teams to ensure Asana adheres to CoreWeave’s security and compliance standards, including SSO/SAML, SCIM-based provisioning, MFA, least-privilege access, and auditability.
● Establish and maintain dashboards, reporting, and usage analytics to measure adoption, data quality, and workflow effectiveness; use insights to drive continuous improvement.
● Develop and maintain clear documentation, runbooks, and internal guides for Asana usage, configuration patterns, and support processes.
● Lead enablement efforts including training sessions, office hours, and 1:many enablement to help teams become confident, self-sufficient Asana users.
What You Bring
Required
● 3–5+ years in enterprise IT, SaaS administration, business systems, or enterprise applications engineering.
● 3+ years hands-on experience as an Asana Administrator or equivalent role managing Asana for a mid-to-large scale organization (multi-team, 1000+ users), including ownership of global configuration and governance.
● Deep expertise across core and advanced Asana capabilities, including:
○ Organization/team/project structure, portfolios, goals, workload
○ Custom fields, forms, rules, approvals, templates
○ Advanced search, reporting, dashboards, and workload views
○ Guest access, permissions models, and sharing patterns
● Proven experience designing and rolling out complex, cross-functional workflows in Asana (e.g., campaign management, GTM programs, intake/triage, operational runbooks) from requirements through production, training, and iteration.
● Strong understanding of modern identity and access management concepts:
○ SSO/SAML, SCIM provisioning, and role-based access controls
○ Experience integrating Asana with IdPs such as Okta and/or Entra ID
● Hands-on experience with APIs and automation:
○ Comfort working with REST APIs, webhooks, and API clients
○ Scripting or development experience in Python, JavaScript, or similar for integrations and tooling
○ Experience with workflow automation platforms (e.g., Workato, Zapier, or similar) to orchestrate cross-system workflows
● Demonstrated ability to partner effectively with non-technical stakeholders, run discovery, document requirements, and propose pragmatic, scalable solutions.
● Excellent communication and documentation skills; comfortable presenting recommendations, leading trainings, and driving cross-functional alignment.
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Work arrangement
Yes