Sr. Executive Assistant

Role Description
We are looking for a Sr. Executive Assistant to support our SVP + AVPs for PACE OU’s leadership team. In a high-velocity enterprise ($50B+ revenue environment), your core mission is to act as an operational multiplier: architecting the executive’s time, managing complex global logistics, maintaining absolute discretion, and orchestrating seamless collaboration across our global executive administrative network.
You are not just managing a schedule—you are safeguarding executive capacity, predicting friction before it happens, and driving alignment across key internal and external stakeholders.
Core ResponsibilitiesStrategic Calendar Architecture & Executive Time Defense
Calendar Optimization: Design, audit, and aggressively protect the executive’s schedule, aligning daily time allocation directly with core quarterly business objectives, OKRs, and strategic priorities.
Proactive Gatekeeping: Act as the strategic filter for incoming meeting requests, triaging priority, context, and urgency to preserve deep-work focus blocks.
Meeting Preparation: Ensure the executive is 100% prepared for every engagement by sourcing pre-reads, agendas, and briefing materials 24–48 hours in advance.
Executive EA Network & Cross-Functional Collaboration
C-Suite Peer Alignment: Work in tight lockstep with peer EAs across the C-Staff to seamlessly coordinate cross-functional leadership meetings, All-Hands, and Quarterly Business Reviews (QBRs).
High-Trust Communication: Serve as a trusted, highly professional liaison between the executive, direct reports, board members, key enterprise customers, and external partners.
Action-Item Accountability: Attend key operational meetings when required to track decisions, summarize action items, and drive follow-through across senior team members.
Complex Global Travel & Logistics
Multi-Leg Itinerary Management: End-to-end planning of complex international and domestic travel, including visa/passport logistics, global entry protocols, multi-time-zone synchronization, and ground transport.
Real-Time Agility: Monitor global travel disruptions proactively, providing 24/7 contingency solutions and rapid itinerary adjustments on the fly.
High-Stakes Discretion & Project Leadership
Confidentiality: Handle ultra-sensitive corporate communications, personnel matters, organizational restructures, and strategic business initiatives with absolute discretion and integrity.
Executive Event Ownership: Lead end-to-end planning for executive leadership onsite and offsites, customer advisory boards, and key networking events.
Adaptive On-Site Support: Maintain an active physical presence in the office (3+ days per week), scaling up in-person coverage to match critical C-staff meetings, board visits, quarterly business reviews, or executive offsites as needed.
Minimum Requirements
In-Office Presence: Located in a designated hub and willing to work in-office a minimum of 3 days per week, with flexibility for additional on-site days as dictated by executive schedule, C-staff events, or operational needs.
Experience: 10+ years of administrative experience, with at least 5+ years directly supporting C-Suite, EVP, or C-1 Executives within an enterprise tech or Fortune 100 company ($10B+ revenue scale).
Proven EA Team Collaboration: Demonstrated track record of collaborating effectively within a matrixed network of high-performing executive assistants supporting executives.
Expert Calendar Strategy: Master-level ability to manage hyper-dense, rapidly changing, multi-time-zone calendars.
Global Travel Expertise: Deep expertise in planning complex international travel itineraries and navigating international travel protocols.
Technical Proficiency: Mastery of Google Workspace (Gmail, Docs, Sheets, Drive), Slack, Zoom/Webex, and enterprise tools (Salesforce, Quip, Tableau preferred).

Employment type
Full time